How to Transfer an OST File to a New Computer: A Guide for 2024

by James William Software Developer

Summary: Are you looking for a way to transfer an OST File to a New Computer? You're stuck in a predicament where you've attempted every process to relocate an OST file but failed each time. If so, you should read this page since we've covered several methods for moving an OST file to a different machine. Compare all options to get the best solution for you.

If you use Microsoft Outlook with an exchange account, all of your mailbox data is stored on the server. The nicest feature about an OST file is that it can only be viewed by Microsoft Outlook, which created it. OST (Offline Storage Table) allows users to view their emails when offline. However, for various reasons, the user wants to move OST files to a different machine.

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If you own the exchange server and have the login credentials, you can quickly move OST files to a new computer by setting up your account in Outlook. Following that, the user can simply download the mailbox data from the exchange server. Steps are briefly described below:

The most prevalent problem among Outlook users is that the.ost file cannot be accessed on any PC other than the local system. This assertion is not entirely accurate. In reality, when users try to migrate Outlook data to a new computer, they can receive an error message stating that Outlook OST is not syncing with the server mailbox. However, there are two distinct methods for a person to access the orphaned.ost file on the machine. Follow the workarounds as follows:

How to Transfer an OST File to a New Computer Using An Application

Enter server information manually by choosing Additional Server Types or Manual Setup. Then click next.
Outlook supports POP3/IMAP email accounts, including those from Microsoft Exchange, Hotmail, Thunderbird, Gmail, and Yahoo. Choose POP or IMAP.
After selecting POP or IMAP, click the next button to continue. Then, click the next button to continue with your email account settings.
Enter data such as name, email address, account type, incoming and outgoing mail server (SMTP), user name, and password.
After everything, navigate to the More Settings option button. Go to the Internet Email Settings window and select the advanced option.
Enter server information (incoming and outgoing).
Set default post to 995 for POP accounts or 993 for IMAP. Then, choose the checkbox next to this server, which requires an encrypted connection (SSL).
Change the default SMTP port (25) to 465 for POP/IMAP.
Switch to the Outgoing Server tab. See the box next to My outgoing server (SMTP) authentication requirement, then pick the radio button next to Use the same parameters as the incoming mail server.
Press OK to end the email settings window. Then, navigate to the POP and IMAP Account Settings window and click the Test Account Settings option to check if Outlook can interact with your email server.

Make sure that this manual process is completed before adding a new email account to the profile. Otherwise, this account can be terminated or restored once all of the settings have been completed. This key setting can be executed by an administrator using the logon script/GPO.

After creating your Outlook account on the new computer, you can access your OST files. Furthermore, there are other challenges that users confront while utilizing the manual to move OST files to a new computer. You need to have sufficient technical abilities to complete the manual approach; otherwise, transferring the OST file to a new device can be a pain. This technique carries the risk of data damage and only allows users to move the whole OST data file.

Best Alternative for Transferring OST Files to a New Computer

Assume your firm is transferring you to a different department, and you have a lot of data in your current department system. However, you are not able or permitted to transfer the data to another device. So, at that point, you don't have access to your email, but you need all of your email data as well as some other critical information. How can you move OST files to a new computer? There is no manual technique for transferring orphaned OST files. Finally, you have just one option: proceed with the third-party solution or migrate your OST file to the appropriate format.

In such cases, users can transfer OST files to a new computer using TrustVare Software, a dependable and hassle-free solution that converts OST files to many file formats. It is meant to transfer all of your OST files to PST format, both individually and in bulk. Furthermore, the TrustVare OST Converter software is capable of moving Outlook data like emails, contacts, journals, tasks, and calendars. The application has a user-friendly interface; even non-technical users can use it, and it does not take up much time.

This tool gives several choices for saving OST file data in several formats, such as PST, EML, MBOX, HTML, MSG, HTML, MHTML, and PDF. This program is a strong tool for converting OST files and attachments, and it is compatible with all Microsoft Outlook versions 2013/2016/2019/2021.

Step-by-Step Guide for Transferring OST Files to a New Computer

Download the TrustVare OST Converter utility for Windows computers.
Use the software's Browse button to choose and upload the OST file.
For selective data movement, choose folders and mailboxes.
Choose a place to save the transformed data.
Select 'Export to Outlook PST' to begin exporting data to PST.

Final Words

In this blog, we explored different ways to transfer OST files to a new machine. Compare the manual and professional procedures to see which answer is best suited to this inquiry. Manual techniques allow you to transfer an OST file to a new device, but they have certain limitations, such as data loss, a time-consuming process, the need for technical knowledge, and more. So, we propose that you use the automated approach, which allows you to receive a fast solution without creating an issue. This software overcomes all the limitations of manual procedures.