QuickBooks General Ledger – How to Prepare & Print in QuickBooks

by James Antonio Marketing Head

General Ledger in QuickBooks is a critical tool for keeping track of your company’s financial transactions. In this article, we’ll show you how to prepare and print General Ledger in QuickBooks.

What is the QuickBooks General Ledger?

The QuickBooks General Ledger is a tool that allows users to track and manage their financial data. This data can be used to prepare financial statements, generate reports, and make informed decisions about their business. The QuickBooks General Ledger is a powerful tool that can help companies to save time and money.

Basics Of A QuickBooks General Ledger

Your QuickBooks General Ledger (GL) is the foundation of your financial statements. It is a record of all of your company’s financial transactions, and it is used to produce your balance sheet, income statement, and other reports.

The GL is made up of three main parts: the chart of accounts, the transactions, and the journal entries.

The chart of accounts is a list of all the account names and numbers that you use in your QuickBooks file. The transaction records are the actual financial transactions that you have entered into QuickBooks. The journal entries are the entries that you have made in your QuickBooks file to record these transactions.

How Does The General Ledger Report QuickBooks Work

The general ledger is the backbone of your accounting records. It provides a complete record of all financial transactions that have occurred within your business. QuickBooks provides users with a powerful tool to generate and print a general ledger report. This article will show you how to prepare and print a general ledger report in QuickBooks.

The first step is to launch QuickBooks and log into your company file. Once you are logged in, click on the Reports menu at the top of the screen. From the Reports menu, select Company & Financial. On the Company & Financial reports page, click on the General Ledger tab.
On the General Ledger tab, you will see a number of options that you can use to customize your report. For example, you can choose to include inactive accounts, display account numbers, and specify a date range. Once you have made your selections, click on the Run Report button.
Your QuickBooks general ledger report will now be generated. You can review the report on screen or print it out for your records.
Now that you know how to generate and print a general ledger report in QuickBooks, you can use this powerful tool to keep track of all financial transactions within your business.

How To Prepare QuickBooks Journal Entry

If you’re like most business owners, you probably don’t give a lot of thought to your QuickBooks journal entry. After all, it’s just a bunch of numbers, right?

Wrong!

Your journal entry is one of the most important aspects of your QuickBooks file. Why? Because it is the foundation upon which your financial statements are built.

Think of it this way: if your journal entry is inaccurate, your financial statements will be inaccurate. And if your financial statements are inaccurate, you could make some major business decisions that could cost you a lot of money.

So how do you prepare a QuickBooks journal entry? Here are four tips:

Make sure all of your entries are dated correctly. This may seem like a no-brainer, but you’d be surprised how many people forget to date their entries. A dated entry ensures that your financial statements are accurate and up-to-date.
Enter all transactions in the correct account. This may seem like common sense, but again, it’s something that a lot of people forget to do. If you’re not sure which account to use, consult your accountant or refer to QuickBooks’ help files.
Use the correct amount. This one is critical. Make sure that the amount you enter into your journal entry agrees with the source document (e.g. invoices, receipts, etc.). A common mistake is to transpose numbers, so be careful!
Include a description. Always include a brief description of each transaction in your journal entry. This will help you (and your accountant) understand what the transaction was for, and it will also make it easier to find specific transactions when you’re doing your year-end taxes.

By following these four simple tips, you can be sure that your QuickBooks journal entry is accurate and up-to-date.

How To Print General Ledger In QuickBooks

Assuming you have your QuickBooks file set up and are ready to go, printing your General Ledger is a breeze. Here’s how:

Go to the Reports menu and select Company & Financial.
Under Company & Financial, choose General Ledger.
On the General Ledger page, select Customize Report.
In the Customize Report window that appears, make sure the correct date range is selected in the “Report Period” drop-down menu. Then, click on the “Display” tab.
Under “Display” options, check the box next to “Show transactions for all accounts.” You can also choose to include account numbers in the report by checking the box next to “Show account numbers.” When you’re finished, click OK.
Back on the General Ledger page, click Run Report.
Finally, print your report by clicking on the Print button in the top-right corner of the screen.
And that’s it! You have now successfully printed your General Ledger.

Tips for Using the QuickBooks General Ledger

If you’re like most business owners, you understand the importance of having a well-organized financial system. QuickBooks is one of the most popular accounting software programs for small businesses, and its General Ledger feature is a key part of keeping your finances in order. Here are some tips to help you prepare and print your QuickBooks General Ledger:

Know what information to include in your General Ledger. In addition to basic information like account numbers and balances, you’ll also need to include things like beginning and ending balances, transactions by date, and any adjustments made to accounts.
Make sure all of your account balances are accurate. This may seem like a no-brainer, but it’s important to reconcile all of your accounts regularly to ensure that the information in your General Ledger is up-to-date and accurate.
Use the QuickBooks Report Center to generate reports. The Report Center offers a variety of standard reports that can be helpful in preparing your General Ledger. To access the Report Center, simply click on the Reports menu from the main QuickBooks screen.
Customize your reports as needed. In addition to the standard reports available in the Report Center, you can also create custom reports. To do this, click on the Customize button at the top of the Reports menu.
Use the QuickBooks Export feature to save your reports. QuickBooks offers an Export feature that allows you to save your reports in a variety of formats, including PDF, Excel, and CSV. To access the Export feature, simply click on the File menu and then select Export.
Print your General Ledger. Once you’ve generated and saved your reports, you’re ready to print your General Ledger. To do this, click on the File menu and then select Print. When prompted, select the type of printer you want to use and then click OK.
Review your General Ledger. After you’ve printed your General Ledger, take a few minutes to review it. Make sure that all of the information is accurate and up-to-date. If you find any errors, make the necessary corrections and then reprint the report.

By following these tips, you can be sure that your QuickBooks General Ledger is accurate and up-to-date.

Conclusion

The QuickBooks General Ledger is a powerful tool that can help you keep track of your finances and prepare for tax season. While it may seem daunting at first, using the QuickBooks General Ledger is actually quite simple once you get the hang of it. We hope this article has provided you with the information you need to get started using the QuickBooks General Ledger in your business. If you have any questions or need more help, our team of QuickBooks experts is always here to assist you. Contact us today to learn more about how we can help you make the most of QuickBooks in your business!

Reference: https://shortkro.com/quickbooks-general-ledger-how-to-prepare-print-in-quickbooks/