QuickBooks Online W2 Forms

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In accounting, you have to print W2 forms to give to your employees and 1099 forms for your vendors. As a business owner, you need to print these forms before the end of the financial year. You have to give these forms before tax filing as these forms are also included in your taxation. In this article, you will get to know how to print the QuickBooks Online W2 form.

Introduction to W2 Form

Basically, Form W2 is the form that contains the information about the wages, salary, and taxes that you need to give to your employees. To put it simply, you have to give Form W2 when you are availing the services of employees. If you are availing of the services of independent contractors, then you have to give them Form 1099. These two forms are really important to a business especially when you are tax filing. Just remember, you have to print and give these forms before January 31st of every year.

How To Send W2 to Employees in QuickBooks Online?

You can make QuickBooks remind you to print W2 forms by going into Payroll settings. It is mandatory to have a QuickBooks Payroll account in order to print W2 forms. The following are the steps to print Form W2 in QuickBooks Online:

From your left-hand toolbar, go to the ‘Taxes’ option.
Choose the ‘Payroll Tax’ tab.
Now, you will be redirected to the ‘Payroll Tax Center’ on a new tab.
In the corner of the ‘Tax Payments’ option, click on the ‘Forms’ tab.
You are now seeing all the forms that your QuickBooks account has saved.
After that, search for the Q4 section and click on this section in order to expand it.
Download all the copies of the QuickBooks Online W2 report that you have to give to your employees.
Also, it is recommended to create a backup of the W2 form that you are going to give to your employees.
Preview the W2 form and make the necessary changes if needed.
Print all your W2 forms in the form of a PDF format.
You can send the W2 form online to all your employees. Otherwise, just hand-over them physically.

Want QuickBooks Online to Remind you about W2 Forms?

Below are the steps that make QuickBooks Online remind you about W2 Forms:

From the top-right corner of your desktop screen, choose the ‘Gear’ icon.
After that, select the ‘Payroll Settings’ option.
Choose the ‘Pencil’ icon.
Make sure that under the email notification, the ‘Send To You’ option is check marked.
Then, click on the ‘Done’ button.
If you didn’t receive any mail, then just follow the above-mentioned steps to print W2 forms.

In Conclusion:

Printing W2 forms is very crucial to every business and every business owner, in the US especially, has to print the Form W2 in order to file tax at the end of the financial year. The above-mentioned steps for the QuickBooks Online W2 forms are the simplest and easiest ones. If you want any consultation from QuickBooks Error Support professionals, then you can contact them on this number 24/ 7: +1- 860- 544- 6044.