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QuickBooks Online Vs. Desktop: What's The Difference?
by Sheena Sharma Financial Advisor to help you find the best solutiQuickBooks is a popular accounting software developed by Intuit that helps businesses manage their financial operations. There are two main versions of QuickBooks: QuickBooks Online and QuickBooks Desktop. Here's a comparison of the two:
Accessibility and Deployment:
- QuickBooks Online: It is a cloud-based solution, which means you can access it from anywhere with an internet connection. No software installation is required, and multiple users can collaborate in real-time.
- QuickBooks Desktop: This version is installed on your computer or a local server. It's a traditional, offline software. Access is limited to the device it's installed on unless you set up remote access.
Updates and Maintenance:
- QuickBooks Online: Updates are automatic, and you always have the latest version. Intuit handles server maintenance and data backups.
- QuickBooks Desktop: You must manually install updates, and you're responsible for backups and maintaining your computer or server.
Features and Add-Ons:
- QuickBooks Online: It offers a wide range of features and integrates with numerous third-party apps through the QuickBooks App Store. However, it may have limitations in advanced features compared to Desktop.
- QuickBooks Desktop: It often provides more advanced features, especially in industry-specific versions (e.g., QuickBooks Pro, Premier, Enterprise). There are also more customization options.
Cost:
- QuickBooks Online: Typically, it involves a monthly subscription fee, which varies based on the plan you choose and the number of users.
- QuickBooks Desktop: You pay a one-time license fee, and you can use the software indefinitely. However, you may need to upgrade to the latest version periodically for access to new features and support.
Data Security:
- QuickBooks Online: Intuit is responsible for securing your data on their servers, which are often protected by industry-standard security measures.
- QuickBooks Desktop: Security depends on how well you protect your local network and computer systems. You're also responsible for backups.
Multi-User Collaboration:
- QuickBooks Online: Designed for multi-user collaboration from the start, with real-time access and automatic data syncing.
- QuickBooks Desktop: Multiple users can collaborate, but it requires setting up a network and may involve additional costs for multi-user licenses.
Mobility:
- QuickBooks Online: Offers greater mobility since you can access your financial data from various devices.
- QuickBooks Desktop: Limited mobility as it's tied to a specific device or server.
Customization:
- QuickBooks Online: Limited customization options compared to Desktop. You can customize templates and reports to some extent.
- QuickBooks Desktop: Offers more advanced customization options, including custom fields and forms.
Choosing between QuickBooks Online and QuickBooks Desktop depends on your specific business needs, budget, and preferences. Small businesses that value mobility and real-time collaboration often opt for QuickBooks Online, while larger enterprises or those with specific customization requirements may prefer QuickBooks Desktop.
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About Sheena Sharma 
Financial Advisor to help you find the best soluti
59 connections, 1 recommendations, 203 honor points.Joined APSense since, October 16th, 2019, From New Delhi, India.
Created on Sep 8th 2023 06:24. Viewed 126 times.
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