Office 365 Backup Tool | Backup Office 365 emails without any data loss

by Max Beckham Search Engine Optimizer

Seeking solutions that perfectly back up your emails from Office 365? This is the perfect page where you have reached. We will share the solutions to backup Office 365 emails into PST file format in this article.

MS Office 365 is a collaborative platform that works on the cloud-based Saas to provide an easy way to manage users’ emails, contacts, calendars, etc. Moreover, Office 365 allows users easing accessing their data from anywhere at any time.

This article will also discuss the reasons behind performing this backup task. So, carefully read this article till the end and understand how to export Office 365 mailbox to PST file format.

Things that motivate users to backup their emails

Behind this backup task, each user has a different reason, so they are putting efforts into taking the Office 365 mailbox backup in Outlook PST. Now, read the below points to read common factors to perform this backup task.

• The storage problem is the main concern for users, so they back up their emails locally to avoid the charges for extra storage.

• The data is universally accessible from anywhere at any time. Users can even access their data from any corner of the world where the internet exists.

• If you want to avoid the accidental deletion of your Office 365 emails, it is best to backup Office 365 emails to PST.

• Backup is also the best way to keep your data secure from cyber and virus attacks.

Users may have more reasons for having the backup of their Office 365 mailboxes. So, let’s move to the solutions for completing this backup task in an easy way.

Manual solution to keep MS Office 365 email backup

Two solutions are available to complete this backup task, the first is the manual method, and another one is a professional tool. In this manual method, we will learn the eDiscovery Export Tool stepwise procedure to backup Office 365 emails to Outlook PST.

We need to create a content search to complete this backup task using the manual method. So, now we will show the steps on how to take your email backup effectively.

Step 1: Go to the Office 365 login page and enter your details to log in.

Step 2: Navigate to the Admin Center and opt for the Security option.

Step3: Now, pick the Permissions tab and tap on the eDiscovery Manager.

Step 4: Then click on the Edit button to continue.

Step 5: Click on the Choose eDiscovery Administrator and press the Save button.

Create Content search to export Office 365 mailbox to PST file

After completing the above steps to backup emails from MS Outlook, you need to follow the below steps for creating a content search. Follow each step carefully to export Office 365 mailbox to PST in a hassle-free way.

Step1: Open the Search option and pick the Content search option.

Step 2: Tap on the New search button to make a new search for backup.

Step 3: Provide the name and short description for your new search and click Next to continue.

Step4: Opt for the mailbox you want to backup in Outlook PST.

Step 5: After that, apply conditions to add a filter for specific emails of Office 365.

Step 6: Cross-check your search setting and continue with the Submit button.

Step7: Go to the Search list and choose your search in the list. Then, click on the Action option.

Step 8: Then click on the Export Result and pick the Output as per your need. Click on the Export button to move forward.

Step 9: Select your last export on the Export tab page. Then, tap on the Download results.

Step10: Now, you need to copy the Export key.

Step 11: Paste this copied key in the eDiscovery Export Tool once it gets downloaded into your system.

Step 12: Click on Start to begin the Office 365 email backup process.

This method may take hours to complete this backup process, which will depend on the size of the mailbox you are exporting. However, as you can see, the process is very lengthy, which may frustrate users to complete this task. It is a must to have good technical skills for completing this task with the help of the manual method.

With these difficulties, it becomes a bit risky to backup Office 365 emails into PST file format. So, try the Shoviv professional solution to backup your emails in a simple way. In the next section, we have mentioned some unique and advanced features of the Shoviv solution; read them out.

Shoviv professional tool to export Office 365 mailbox to PST

Users should avoid the manual method if they want to complete this backup task in an effortless manner. Go towards the Shoviv Office 365 Backup and Restore Tool to complete this task in a hassle-free way. This software offers various file formats that users can use to save their important emails. The file formats it offers are PST, MBOX, MSG, HTML, EML, and many more.

It allows users to backup Office 365 emails into PST files without harming or damaging any of the items of the Office 365 emails. This tool keeps the folder structure and data integrity as it is while taking the backup of the data. Users can add mailboxes of any size, and one can even add various mailboxes at once to back up all the mailboxes in a single go.

A filter option is also available in this tool to keep the desired items in the mailboxes for taking the Office 365 email backup. Users can use its search option as well to find their needed mailbox for backup in the PST file. It also provides a scheduler option to set a specific time to backup your emails on a regular basis.

Wrapping Up

We taught two solutions in this article first is manual, and another is a professional tool. Users must choose the Shoviv professional tool to backup Office 365 emails in a simplified way. It is the faster and more secure way to complete the backup of your essential emails from MS Office 365. Also, users get more details on how this software works by using the free trial version of the recommended tool.