Backstage view of Microsoft Office 2010 for file management

In Microsoft Office 2010, the File tab, a blue tab found at the left of the tabs, opens up a screen of file menu commands that are associated, such as Print, Save and Open, and is known as the Backstage view.

If you have a file open when you click the File tab, you'll see the Information display. This gives info about the file properties at the right of the display, whilst the principal segment gives alternatives for changing permissions, preparing the file for sharing and deleting older versions of the file.

File commands are discovered in the left pane.

Microsoft Office 2010 File formats

This format reduces file size provides save macros and improved damaged file recovery separately to prevent malicious code. Files can also be saved in PDF format or in XPS Document Format which is a fixed-layout electronic file format that preserves document formatting developed by Microsoft.

Opening Files

From the File tab, if the file has been used by you recently, click Recent. A list of recent used files will be displayed. Select the required file to open it. ( in case you want a file to stay on the list, click the pin to the right of the file name.)

The Open dialog box will be exhibited.

Find the required file, then either double-click on the filename or click once on the filename and click Open.If the file was created in Office 2003 or before, it will automatically be opened in compatibility mode.

Closing Files

To close the current file, click the Close button at the very top right of the window - otherwise it is going to remain open, if this can be the open doc the program will also be closed. If changes have been made by you and haven't saved them, you will be asked whether or not you desire any changes to be saved.

If you exit the application (File tab, then Leave), all open files within the application will be closed - if you'ven't saved them, you'll be given opportunity to do so. A variant will still be saved, just in case if you click Don't Save!

Saving Files

Unfortunately Microsoft Office.com/Setup files are not backward compatible to versions before Microsoft Office 2007, so if you're saving a file to be opened by someone using an older version, you will need to save in 97-2003 format, unless the receiver has a compatibility download.

To save a file for the very first time, click the Save icon on the Quick Access Toolbar,(or press Ctrl S). Alternatively, click the File tab, then in the Backstage view,click Save. The Save As dialog box will be exhibited. Click the Save in list arrow to browse to the drive or folder in which to save the file. Type a name for the file in the File name box. From the Save as type dropdown, choose the kind of file demanded. Click Save.

To save a copy of an existent file to a different name, different location or different variation, click the File tab, then in the Backstage view, click Save As. Specify the required filename, file type and file location, then click Save.

To save a file that is opened in compatibility mode, click the Save button or click the File tab then click Save, or press Ctrl S.

To save a file in an alternate format, click the File tab. The Save As dialog box will be exhibited.

Click the Save in list arrow to browse to the drive or folder by which to store the file. Type a name. From the Save as type dropdown, select the file format needed if needed. Click Save.

To begin a brand new file, click the File tab, then in the Backstage See,click New. From the dialog box, choose Blank to start a fresh blank file and then click Create. (Alternatively, press Ctrl N, to create a brand new standard blank document.)

To create a new file according to a template

Click Recent templates, if it's a template you have used lately, then click the template to select it
Click Sample templates click a template
Click My templates to open a dialog box of templates saved on your computer
Click New from Present to base a file on certainly one of your existing files, then browse to select the file on which the new file should be based
In the Office.com Templates section, choose in the available template categories, then click a template
On choosing your template, click Create or Download.

Preparing Files

The Compatibility Checker (File tab - Information section - Check for Dilemmas, then in the dropdown, click Check Compatibility) creates a listing of possible losses of formatting when saving a file to an older variant.

The file Properties, like Author, Name, Issue, etc., can be viewed by clicking the File tab, then in the Info section, click Properties and choose Show All Properties. Properties also can be edited here.

The Mark as Final command makes a Microsoft Office 2010 doc readonly, disabling or turning off typing, editing commands and proofing marks. To mark a document as final, click the File tab, then in the Info section, select Mark as Closing and click Protect Document. However, please be aware that if someone picks Mark as Closing again and goes to Protect Document, they can make the document editable.

Sending Files

The Send and Save options available from your File tab permit the open file to be sent as an e-mail attachment.

To send the open file by e mail, click the File tab, select Save & Send, then click Send Using E-mail. You can then choose whether to Attach a copy of the document to an e-mail, Create an e mail which has a link for this doc, Attach a PDF copy of the file to an e mail, Attach a XPS copy of this workbook to an e mail or Send as Internet Fax. The filename will appear in the subject line. Input message and the receivers in the usual manner. Click Send.

Converting Files

Files created in a version earlier than Microsoft Office 2007 are opened in compatibility mode, with characteristics that cannot converted or be displayed well by previous variants disabled. Such files will automatically be saved in 97-2003 format. To convert a file to the Microsoft Office 2010 file format, open it active the Backstage View then in the Information window, click Convert. Click OK to finish the conversion to new Microsoft Office Setup 2010 format.

Print Preview

In Microsoft Office 2010, you no further need to request a print preview; it is shown automatically in the Print section of the Backstage view. Click the File tab, then in the Backstage view, click Print; alternatively, press Ctrl P. The Print section will be displayed at the right with a Print Preview pane.

In any application, using the Zoom button indicator in the Print Preview pane gives opportunity to zoom in on your work to view it.

The Print dialog box

All work in a way that is similar, although each program has an alternative set of choices in the Print section. Clicking Print from the File tab opens the Print segment.

If its name is not visible to select the required printer, click the Printer dropdown to select the printer that is required.

From the first Settings dropdown, specify what selection would be to be printed or whether you want to print the complete document.

In the Settings section that was second, decide if to print one sided, whether the file should be collated, whether it should be printed in portrait or landscape orientation, the paper size, etc.

As settings change, the impact to the document that is printed will be represented in the preview.

To make additional changes to the settings, click Page Setup.

Click Print to print when you might have chosen all necessary options.