What Are The Key Steps That Will Help You Organise A Successful Office
by Liz Seyi Digital marketing managerOffice parties are those cultural staples that we
are all at least , and have likely experienced at some point in our lives – and
they can be held for any of a multitude of reasons.
Perhaps the business in question has just secured a
new and lucrative client, or maybe the party is being organised for someone’s
birthday? Or it might be a Christmas party, or a bash held as a ‘send-off’ to
an employee who will shortly be leaving the company.
You get the idea; there are a lot of
potential justifications for an office party, and many forms that such a
celebration could take. But what are some of the broader steps that you should
be taking to ensure your London business’s next office party is well-organised
and delivers a positive experience for all?
Setting the budget
Yes, it’s a “dull” step, but it could scarcely be a
more important one. It’s important partly because of timing factors, as you
will likely need to submit your budget for approval by whoever is responsible
for such matters at your company, at least three weeks prior to the planned
event. And when you do, there is probably a good chance that some items may not
be approved, or that you will be asked to cut back on your presently planned
budget for the office party.
So, you will need to think about your budget nice
and early, and break down the costs into segments to make it easy for the
relevant authority at your business to understand and approve. That will
include clearly setting out the amount you propose to spend on the venue, the
entertainment, any audio-visual (AV) elements, the party invites,
transportation, and so on.
Determining a venue, date, and time
These elements all naturally play into each other,
as you will need to ensure whichever venue you have in mind will be available
on the intended date. Obviously, you can often expect to have much greater flexibility
if you plan to hold the party in your own company’s offices, as per the
traditional ‘office party’.
The above factor might make deciding on a suitable
date and time the much tougher of these three tasks. You may need to use an
online meeting scheduling tool, such as Doodle, to give you an overview of when
every staff member is likely to be available.
The chances are that there will be a ‘sweet spot’
somewhere on the calendar that you can take advantage of when choosing a date
and time everyone will be broadly happy with.
And once you’ve done that – and received approval
for your party by the ‘higher-ups’ – you will be able to design and send out
invites for the event. When you do so, we would urge you to provide as many
relevant details as possible, to minimise the hassle of having to answer a lot
of questions from prospective guests. Information on such things as how to get
to the venue (if it isn’t your own company’s office), and the dress code,
should all be included.
Arranging the catering
Everyone who is invited to an office party deserves
to be able to expect delicious food and drink to enjoy once they are there.
While whatever venue you choose might offer its own catering instead of
requiring you to contact separate catering providers, even if this is the case,
you might still like the idea of reaching out to your own preferred office
party caterers in London.
That particular decision might come down to the
kind of food the caterer makes available, and that you might wish to see served
at your event. Here at Spoilt for Choice, for instance, we are independent
business caterers that provide tasty, freshly made food for businesses in the
capital; it is also quick and easy to make your order with us via our
website.
There you have it – the above doesn’t cover absolutely everything you might need to know when organising an office party in London, but it touches on many of the crucial bases. We deliver to most areas of the capital and can work with many specialised requirements, so why not contact us today for any answers to your questions before you commit to purchasing from our team?
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Created on Nov 19th 2022 01:53. Viewed 95 times.