Primary Features and Advantages of Database Management System

by Virtual Employee Digital Marketer

The rapid growth of Internet of Things (IoT) devices and smartphones and the advancements in Artificial Intelligence and Big Data have completely revolutionized the way organizations are making use of data to drive their growth. Tracking of data, recording, and periodic updation can help modern organizations in more ways than one as they look to gain a competitive edge in the marketplace. This is where the real importance of Database Management System (DBMS) comes into play. A database management system (DBMS) helps in storing and managing huge chunks of information within a single software application. This easy storage and retrieval of data allows users to derive meaningful information from it to make informed decisions in real quick time. Another major advantage of the DBMS is that its usefulness is not limited to storage and retrieval of a single type of data. The DBMS can handle a wide variety of data, which makes it extremely convenient for people to process a wide spectrum of data related to numerous entities.

Before the advent of the DBMS, everything was done manually. This took a huge amount of time and was prone to human errors. For example, if an organization had 1,000 customers and the record of a particular patron had to be retrieved, the concerned employee would have had to sift through 1,000 files to get the desired document. The DBMS has changed all that as now you can retrieve the same record with a few quick clicks on your keyboard. The DBMS, in fact, has helped in the creation of a smoother work environment wherein data can be accessed by any person with the authorization to carry out the intended tasks.

Data Management and Technology Evolution

Data Management software has played a major role in helping organizations save big on money and time. As the time passed, different types of databases like DB2, MySQL, Oracle, PostgreSQL, SQLite, SQL Server, Sybase etc. were introduced into the market and they quickly found acceptance for the ease they offered.

DBMS Offers Invaluable Help in Different Business Sectors

For organizations operating in an e-commerce segment, the DBMS has proved to be a real blessing. Quality DBMS software can help e-commerce firms serve their clients more efficiently. If you want to manage your orders and payments, the DBMS and an SQL Server Support can do the job for you without any fuss and in quick time.

The DBMS is excellent at record keeping. Whether it's the records of your employees, project management, payroll management, accounting, student information, inventory management etc., the DBMS can handle all with utmost precision.

An organization's HR department can use the database to keep abreast of employees' records, their date of joining, attendance, salary, leaves etc. This keeps the entire process streamlined and helps the HR department keep a close tab on the happenings taking place in the organization, regardless of size and locations. Hence say US firm hires database developers from India to reduce costs, the HR still would be able to function smoothly and fetch the database of any employee from India, despite being thousands of miles away.

Advantages of DBMS

An important benefit of the DBMS is that it eliminates data redundancy. Duplicate data is known as redundant data. In the DBMS, all the data from different applications are integrated into a single database, and data redundancy checks are performed. Also, multiple copies are merged into one, thus eliminating data redundancy and doing away with memory wastage.

DBMS Allows Data Sharing

With the DBMS, the same data can be shared among different users and applications. The data is stored in a centralized location, most probably in the server, and a software-based locking mechanism is put in place so that no two users modify the data at the same time.

Data Consistency Maintained

Suppose a Boston firm decided to open an office in Mumbai to get custom database development from India where it is cheaper. However after a point of time, they shut down their center in Mumbai, calling their Indian developers in-house in Boston. At that point, they will join the US registered company as a new employee. This will create a duplicate record of the employee on their systems. When duplicate data exist at many places, there is every possibility that the data at one location will be modified whereas the same data at another location will remain as it is. This creates inconsistencies in the data that is stored. As mentioned above, the DBMS removes data redundancy, which ensures that only a single copy of any data is stored. Any changes to it will be instantly available to all the programs and applications accessing it.