Removing Duplicate Contacts in Outlook 2019 - 2021

by Park Jimin I am Professional SEO.

Outlook by Microsoft Outlook MS Outlook, a program developed by Microsoft, is a widely utilized email client utilized by both individuals and small-scale businesses. Outlook is widely regarded as the most effective email application due to its user-friendly graphical user interface and robust security features. Nevertheless, users might confront complications, such as an excessive number of duplicate contacts, if they import contacts from various sources into their personal contacts list. The duplicates consume a substantial amount of space in the email client's storage due to their delayed deletion. It is difficult to locate and delete duplicate addresses from the Outlook address book in a single operation if you frequently use Microsoft Outlook. How to remove Duplicate Contacts in Outlook 2019 - 2021 is covered in this article. Proceed with the reading until the end.

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Manual approaches for eliminating duplicate contacts in Microsoft Outlook 2016, 2019, and 2021.

Two manual procedures exist for removing duplicate contacts. One for sequential deletion and the other for simultaneous deletion of multiple deletions. Follow the subsequent steps:

Method 1: Individually delete contacts

•   Launch Outlook and search for the 'People' folder.
•   Subsequently, within the 'Current View' menu, select 'Views box' >> 'Phone' to observe all duplicate entries.
•   While viewing the contacts list, hold down the 'Ctrl' key with an extended press. Following this, select duplicate contacts one at a time.
•   Once the duplicates have been selected, click the 'Delete' button.

Method 2: Removing numerous duplicate contacts by employing the Import and Export method.

•   Please launch Outlook and navigate to the 'People' section.
•   Right-click the current Contacts folder and choose New Folder; then, rename the folder.
•   To retrieve the desired contacts, navigate back to the Contacts folder and press (Ctrl+A).
•   To transfer your contacts to the new folder, select the new folder using the shortcut key Ctrl+Shift+V>> Moving to Folder. Additionally, you can drag and place.
•   In the File menu, select Open & Export > Import/Export.

NOTE: To delete duplicate contacts from Outlook 2010, navigate to step 8 after selecting File > Open > Export.

• After selecting export to file using comma-separated values, navigate to the previously created folder.
• Finally, click the 'Finish' button after saving it to the requested location.

Place of import Transfer the redundant contacts to Outlook

•   Navigate to File > Open > Import, then choose the values separated by commas.
•   Explore the recently created new folder.
•   Make the selection to prevent the addition of duplicate products.
•   After selecting the principal Contacts folder as the empty destination, click the 'Finish' button.
•   Eliminating duplicate contacts from the Outlook inbox is the subsequent procedure:

After completing the preceding steps: Transfer every contact to the newly created folder, which was designed to store duplicates from the Contacts directory. Should duplicate contacts be discovered once more, a pop-up menu will appear providing two options.

•   If the contact is not already in existence as a duplicate, choose "Create a New Contact."
•   If a duplicate contact is identified, select the option to update the contact's information.
•   Opt for the suitable alternative that fulfills your specifications.
•   To ensure that duplicate contacts are updated to the same selection, navigate to 'Update' > 'Update All'.
•   Once all contacts have been backed up, remove any duplicates from the newly created folder designated for duplicate contacts.

A Methodical Approach to Removing Duplicate Contacts in Outlook 2016, 2019, and 2021

Utilize a professional tool to eliminate from Microsoft Outlook duplicate contacts and other objects. Outlook Duplicate Remover, which is offered by GainTools Software, is the optimal remedy for this type of difficulty. PST files containing duplicate Outlook contacts, emails, and calendars can be effectively purged using this tool. By utilizing this tool, every duplicate in the source PST file is deleted, and the file's PST corruption is reduced.

This software application is capable of managing multiple Outlook PST files simultaneously, includes date range functionality, supports bulk email deletion, and is compatible with various versions of the Microsoft Windows operating system. By employing this program, you will observe a reduction in the size of your PST mailbox, accompanied by an enhancement in the overall efficacy of Outlook.

To conclude,

Manual and expert techniques for removing Duplicate Contacts in Outlook 2016, 2019, and 2021, have been recommended. Selecting the manual option will necessitate greater exertion, whereas selecting the professional option obviates the need for technical expertise and expedites the completion of the steps. It is entirely your decision what to choose.