Four Essentials To Successful SharePoint Adoption

Despite the obvious benefits SharePoint offers to enterprises, getting users on board is an uphill task. According to a recent report wherein, Techarex Networks surveyed more than 200 respondents, over 40% of the respondents considered their own SharePoint server implementations as failures, with over 60% of that group blaming the failures on inadequate training, the perceived tedium of using SharePoint, and the lack of support from higher management.

The problem here is an enterprise’s inability to make the platform relevant for the end-users. Those enterprises that launch the platform and notify the prospective users via an email eventually create a scenario of shelfware. The enterprise should rather ensure that a business system like SharePoint is embraced by the entire organization to boost the bottom line and benefit end-users.

While planning to launch SharePoint, there’s massive amount of information that the company needs to collect and comprehend. This involves leveraging help of others within the organization to form an adoption team and create a roll-out plan which entails communication and training opportunities. Interacting with the prospective end users will give you insights on what they need and how you must deploy SharePoint to maximize their benefit. So, when it comes to ensuring successful SharePoint adoption, here are four important points, the deployment team needs to take into account.

1. Case Studies:

To have your people get started with SharePoint, simply intimating them won’t suffice. They must be convinced to use the software. This can be done by explaining them the benefits in the right way. Benefits are often better understood when demonstrated. Also, benefits, when supported with success stories, can have a greater impact. So, use some metrics to showcase case studies of enterprises that have adopted SharePoint successfully.

2. Executive Commitment:

It’s about leading by example. Once the executive team is convinced of the benefits that SharePoint provides, their next task is not only to use the platform but also explicitly exhibit their commitment to it. Firstly, they must ensure that they use SharePoint for all their routine tasks and then collaborate on the projects with their colleagues.

3. Employee Engagement:

Keeping users engaged is mandatory. As the process unfolds, keep your prospective users updated. Convey the benefits by positioning the initiative from their perspective. Focus on what’s important to them. Anticipate user concerns and address them by positively explaining them the reason behind the change and how SharePoint’s features and functionalities can help them make their task easier and boost productivity.

4. Adequate Training:

Training can ensure everyone has skills and abilities to accomplish their tasks using the new system, removing hindrances to SharePoint adoption. Conduct training to effectively relate to the users. Instead of explaining how SharePoint is operated or what different icons and button mean, align the training within the context of work scenarios. Quick 30-minute learning sessions or Lunch and Learn can work depending on the way your organization and associated departments are set up.

Hopefully, the above-mentioned tips enable you to successfully implement SharePoint in your organization. We’d like to know your thoughts about using successful SharePoint adoption services or launching SharePoint the right way in an organization. Let us know in the comment area below.

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Created on Mar 22nd 2018 05:29. Viewed 1,684 times.

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