How to Backup Office 365 Mailbox in a Few Clicks

by Shoviv Software Email Data Recovery and Conversion Tool

Mailbox backup is one of the most important ways to ensure continuity in business. It is also one of the most neglected practices. A backup secures data by copying it into a local disk, and whenever items get corrupted and deleted, backup allows restoring them. Most of the organization and individuals thinks using Office 365 means no need for backup, but its a blunder. We all know Office 365 stores data on the cloud and is universally accessible, and has the risk of a ransomware attack. Keeping an Office 365 backup is always a good move as it comes in handy in many scenarios.

Instance to keep Office 365 Email Backup

Emails are the backbone of business communication for most organizations. Unfortunately, due to some reasons, all data can be subjected to unexpected data loss or damage. Besides this, Office 365 mailboxes can get corrupted or deleted in many ways.

Unintentional deletion: Sometimes, when an Office 365 user tries to remove unwanted data from mailboxes, some important emails can get deleted mistakenly. When an email gets deleted, there is no way to retrieve it if you don’t have any Office 365 email backup copy.
System crash: Bad luck strikes, and this time it can be yours. Sometimes for no apparent reason, your data can get corrupted.
Intentional deletion: Might nobody thinks about this reason, but any employee may delete the emails intentionally to harm the entire company.
Where your data is: We all know Office 365 stores data on the cloud, but nobody knows where. The question is where will you find your Office 365 data if you want to retrieve it.

Now we know the reasons for Office 365 backup, let’s move towards the ways to backup Office 365 mailboxes.

How often should you create Office 365 mailboxes backup?

Honestly, the Office 365 backup should be as up-to-date as possible. In the case of an emergency, having a complete backup enables you to restore all data and continue working as if nothing happened. But often, performing a full backup can cause the storage space to run out very quickly.

You can use an inbuilt utility to backup Office 365 mailbox but it consumes lots of time and effort. Along with this manual method has a risk of data loss and human error. Instead of creating Office 365 mailboxes backup, the manual method can result in data corruption or damage. That’s why Microsoft suggests using an automated tool to backup Office 365 mailboxes. Using a reliable automated tool will save lots of effort and time as well.

Backup tool for Office 365

There are multiple vendors in the market, which provides backup tools for Office 365, but not everyone is a master. Whenever someone asks me for a reliable and hassle-free solution to backup Office 365 mailboxes, Shoviv Office 365 Backup and Restore Tool is the name that comes to my mind first.

This backup tool for Office 365 is like a blessing for organizations that used Office 365. Especially for those who don’t have a huge IT department. It allows to backup Office 365 emails in PST file format. This tool has multiple user-centric features that make this tool easy to use. Its convenient GUI allows even novice users to create Office 365 email backup in few clicks. Below are the few highlighted features of this tool:

Features of Shoviv Office 365 Backup and Restore Tool:

Easy to use: This tool keeps a convenient GUI that makes this tool easy to use. Even a first-time user can use this tool without any hassle.
Incremental Backup: In case users schedule the backup process, the software will merge the newly added data with the old data, and a complete backup of all data will store in a PST file without duplication.
No impact on users: With this backup tool, users can schedule backup tasks for every minute, and this process will be invisible to users. It will make no impact on the performance and influence of the mailbox.
Search utility: This tool allows users to search specific items in the database and backup them from search window.
Filter option: To backup the desired data, this software provides a filter option based on Process item type and process date range. Users can include and exclude items on the item type and date range basis.
Export hard deleted items: With this Office 365 backup solution, you can export the hardly deleted items into the deleted folder without any hassle and glitch.
Split Feature: While creating Office 365 mailboxes backup into PST format, the software allows users to set a file size limit. Once the software reaches that particular file size, it automatically split the PST file.
Free Evaluation: This software offers a free trial version to evaluate the software skills and functionality. The free trial version allows the processing of the first 50 items per folder.

Conclusion:

In this blog, we have discussed an automated tool that enables users to backup Office 365 mailboxes in a few clicks. The tool we have mentioned above provides different user-centric features. We suggest you using the free trial version of mentioned utility before investing money in a random tool.