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How to Consolidate Multiple PST files into One Free

by Rebeca Wilson Technology

Microsoft Outlook is one of the most sophisticated email client applications used worldwide. Its user-friendly interface and advanced security make it a favorite of users. After all, managing multiple Outlook PST files are difficult for users. To simplify this task, this blog explains the two main ways to consolidate multiple PST files into a single file.


Why Need to Merge Multiple Outlook PST Files?


There can be various reasons behind the merging Outlook .pst files into a single one. Some of them are covered in the following section:


  • To manage several Outlook data in one place

  • A single PST file is easy to access and share

  • To easy import of PST files in Outlook at once

  • To prevent data from being misplaced and damaged

  • Maintains the power and speed of Outlook application


Solutions to Consolidate Multiple PST Files Into a Single File


Almost all users are looking for a free manual solution to combine PST files. The following section will show you how to merge multiple Outlook PST files into one using the manual method. There is no guarantee for this process and we know that free solutions always have some limitations. Therefore, the second solution is a third-party tool that overcomes all limitations. So let's take a look at the steps of both methods.


#Method 1: Merge Two PST Files Into One via Manually


The manual process to combine PST files into one is divided into two parts. First, you have to create a new PST file and then import all Outlook data into a new one.


Phase 1: Create a New Blank PST File


First, you need to create a new Outlook PST file by following these steps:


  • Run Microsoft Outlook application and go to New Items >> More Items >> Outlook Data File

  • Select the location where you want to save a new PST file and name it as per your choice

  • In the end, click on the OK button.


Phase 2: Import Outlook Data into Newly Created Blank PST File


Now, you need to transfer your old Outlook PST data files into a newly create a PST file to consolidate multiple PST files. Follow these simple steps to do so:


  • Run Outlook and click on the File >> Open >> Import option

  • The Import/Export wizard will open, select “Import from another program or file” option and click Next

  • Select the Outlook Data File option to import that file type and click Next button

  • Click on the Browse and select the PST file to import. Also, check the option “Do not import duplicates” to merge PST files without duplicates

  • Next, select the folder you wish to import from. Check the “Include subfolders” and “import items into the same folder in” box.

  • Finally, Click the Finish button.


#Method 2: Consolidate Multiple PST Files Using PST Merge Tool


This is the second solution that lets you merge multiple Outlook PST files into one. The manual process is very time-consuming. If you need to import multiple PST files, this task is very tedious. The SysTools PST Merge software is an effortless platform to combine PST files and join PST files. It allows you to merge Outlook emails, contacts, tasks, and other data without data loss. This tool works with both ANSI and UNICODE PST files. You can also use this application to merge Outlook archive PST file without any size limits.


Here are the simple steps to merge multiple PST files into one using Outlook PST Merger:-


Step 1. Download and install the software on your system.


Step 2. Click Add Files or Add Folder option to add .pst files.


Step 3. Choose one desirable option: Merge, Join or Merge Outlook Contacts.


Step 4. In the next section, check the box Split PST File size, Remove Duplicates and Exclude Deleted Items as per your need.


Step 5. Browse and select the folder where you want to save the resultant PST file.


Step 6. Click the Merge PST Files button and the process will start immediately.


Features of PST Merge Tool to Consolidate Multiple PST Files Into One


This the software has various features that enable the user to merge multiple Outlook PST files as per their choices.


  1. Offers 3 options which are- Join, Merge and Merge Outlook Contacts only.

  2. Remove Duplicates option that allows the user to merge PST files without duplicates.

  3. Option of Split PST file to divide an oversized Outlook PST into smaller files.

  4. No limitations on 2 GB file size and file number while merging Outlook data files.

  5. Option to exclude or include deleted items to easily manage the data.

  6. Merge multiple PST files into one in Outlook 2019, 2016, 2013, 2010, and more.


Closing Words


Managing multiple Outlook data files today becomes a tedious task for users. That's why we've described the top 2 methods that help the user to consolidate multiple PST files into a single file. The manual solution has some limitations. For this reason, we also discussed the automated solution to combine PST files without any problems with file size, file number, and data loss.




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About Rebeca Wilson Innovator   Technology

22 connections, 0 recommendations, 89 honor points.
Joined APSense since, April 19th, 2019, From Utah, United States.

Created on Oct 23rd 2019 07:34. Viewed 267 times.

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