Choosing a tender writing service: What you need to know

When you’re creating your first tender proposal, enlisting the help of a professional tender writing service can help skyrocket your chances of winning the tender. But more than just helping you win your first tender, working with a good bid writer also helps you learn more about the tender writing process, ensuring you are well prepared the next time you need to submit a proposal.

Finding a good tender writing service can often be difficult because of the sheer volume of options available. When looking for your next bid writer, look for the following attributes:

Writing a tender proposal, organising necessary resources and editing it can take a significant amount of time. Most requests for tenders are time-sensitive, and a professional bid writer is likely to be writing bids for several organisations at the same time. In such cases, proper time management becomes key to not just ensure that all tender proposals are submitted before the deadline, but also that they have been fully completed before submission.

Bid writing is a highly stressful job that can take hours upon hours of research, writing, editing, rewriting and last-minute changes. Making last-minute changes on a project that you have worked so hard on can be very difficult, and can make many people lose their cool. You need a bid writer that is able to look at their proposal objectively and not succumb to pressure. A tender writer who works methodically under pressure and stays composed is likely to be more well-organised, able to take criticism and overall a better option.

The right tender writer will know when to simply say no. While an internal stakeholder may have the business’s best intentions at heart, their opinion may be coming from a place of ignorance of how the tendering world works. The tender writer you choose is the expert on the matter and should be able to contest a questionable opinion, propose alternatives and explain coherently and concisely why their proposition is more suitable.

Writing a bid proposal is a time-consuming, exhausting task, even when you have a bid writer to do most of the work for you. If you work in a highly specific industry, it can be difficult to explain to a new person everything about the industry you work in, the laws and regulations, the technicalities and its challenges. While it is fairly impossible for a single person to know everything about every industry, the bid writer you choose should have some basic general knowledge and be able to quickly adapt and grasp key concepts and have the ability to explain them simply. This will enable them to adequately communicate with someone with more technical knowledge.

Nowhere is the ability to follow instructions more important than in the tender writing process. Many tender requests come with pre-defined templates that should be used when submitting a proposal. Additionally, the proposed job may require certain licences and certifications, or the client may have asked for a particular structure to be followed. A failure to comply with these rules can render your proposal non-compliant and put you at risk of being disqualified.

The right tender writing service will ensure that your submission is compliant, coherent, concise and competitive.

Perhaps most importantly, a bid writer can never be good at writing bids unless he or she has a natural or developed flair for writing persuasively. Bid writing is an art and the main goal is to persuade the client to choose your company to deliver your services. Additionally, a good tender writer will be able to look at his writing objectively, edit it, re-edit it, restructure it and maybe even rewrite entire sections to make it clearer and more compelling.

Because of the time-sensitive nature of creating a tender response, it is not always possible to enlist the help of a professional graphics designer. But at the same time, it is highly important to include graphs, images and diagrams in your proposal to make it more attractive and easier to grasp even if the reviewer only glances through it. Because of this, the bid writer you choose should have some basic graphic design skills to ensure there are sufficient breaks in the text.

Tender writing is a highly specialist skill. It can take your employees away from their work for several hours and days and there may be no guarantee of success when you do it in-house. Winning a tender can propel your business to unparalleled heights, so why not get a professional to take care of the tender writing? The best professional tender writing services have years of experience, and some may even have previously been on the board of assessors, giving them an edge and an ability to predict how your tender may be seen by an evaluator.

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