The Role of Apps in Facilities Information Management

Information is the most important aspect for any business to operate these days. Without information about company statistics, product reviews, audience surveys, business ratings and competitor analysis and much more, no business can thrive in today’s world. Whether you need to convey vital business information or want to target your products to your niche audience, without access to information, you will not be able to carry on with your day to day operations.

The facility management industry too is heavily reliant on information. All the decisions that facility managers take on a regular basis are based on information that they gather from different sectors of the building and from different equipment. As a facility manager have you ever thought what would happen if the flow of information suddenly stops? How would you get all the information that you need to run your facility smoothly? How will you fix system breakouts or send your equipment for repair? Without information, the entire functioning of a building would come to jeopardy. Data and information are therefore the foundation of every facility management business and it is integral to the safe and successful performance of every equipment and system in a facility.

Traditionally, facility managers used to depend on traditional document management systems to gain access to building and equipment information. This poses serious challenges to the day to day facility management operations. First of all when there is an emergency or if a quick service or repair of a system is required, facilities teams often have to go through piles of paper work to get the information that they need. However, often due to the lack of access to the right kind of information at the right time, they fail to take the right action. This often leads to serious and irreversible damages.

Moreover, many times it has been noticed that when an employee retires, he takes all the experience and learnings of all the years of this employment with him. The same happens in the world of facility management. When an experienced facility manager retires, all the important knowledge is gone with him. No amount of training can replace the hands on knowledge that have been achieved over years of experience.

Well, the hazards of maintaining paper based facilities information are many and it not just makes the daily work of facility management difficult but also incurs heavy costs at the end of the day. The best solution to this therefore is technology. Yes you heard it right, technology can save you big time if you know how to make the right use of technology. This is why apps have become so important these days in the facility management industry.

Today, traditional document management is gradually becoming a thing of the past and facility managers are becoming heavily reliant on a facility management app or facility management software. These apps use the latest in machine learning and artificial intelligence to extract building information from drawings and send them to your mobile devices at just the click of a button. Facility managers get instant access to building and equipment information while they are on the go. These apps use Optical Character Recognition that makes it easy to read faded and unclear drawings into readable images and text.

These apps are being increasingly used to facility managers today as they are not just easy to use but also gives instant access to information and makes searching and locating any document related to the facility extremely easy. These apps use the latest in contextual search and this makes locating any document or equipment as easy as tapping the button of your phone seems.

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Created on Jul 20th 2020 10:28. Viewed 194 times.

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