The Importance of File Folder Labels for Document Organization

by On Time Supplies Bulk Office Supplies Online

If you've searched for a missing document or file from a pile without success, you surely understand the need to label properly. If you don't organize your folders in a way that makes your documents simple to locate, you'll spend valuable time looking for important documents.

With file folder labels, you can organize and make your filing system more efficient. Creating categories for your files before storing them helps you locate them faster and makes your sieving out process easier.

Labels send a subliminal message to your brain to return a file to its correct position after use.

This article will take a cursory look at the usefulness of file folder labels and notable features to consider.

Let's get going!

Why You Should Use File Folder Labels

●    They Save Time

You can know what a labeled folder contains at a glance without needing to flip through. Since you also know where each file is, you avoid the frustration of having to search everywhere before you find your file.

●    Make Your Workspace Clutter-free

Labeling file folders and keeping them in a specific location makes it less likely for you to crowd your work station with irrelevant stuff.

●    Improved Productivity

Frantically looking for a file in your office can increase your stress levels. With file folder labels, you won't waste time searching for files, leading to less stress and more productivity.

●    Enhanced Teamwork

If you share your office with others, labels let everyone know where to get and return files. This organization policy improves teamwork and overall efficiency.

●    Labels Can Save Money

Labeling your files can prevent you from paying for a duplicate simply because you can’t find the format you were searching for. File folder labels are cheap, and it’s straightforward to find variations matching your budget and aesthetic tastes.

Notable Features of a Great File Folder Label

One of the easiest ways to keep the office running smoothly is to organize your documents with file folder labels.

The best file folder labels have the following features:

●    Easy Application

You don’t want a file folder label that you have trouble sticking to your folder. A great label should possess an adhesive that lets it stick quickly and smoothly to the folder.

●    Rigid

File folder labels should stick to your folder and not go out of position or fall off after some time. Great labels have a permanent adhesive feature that enables them to stick permanently, making them especially important for files intended for long-term use.

●    Color-coded for Easy Retrieval

Color-coded labels make it straightforward to find your documents and return them to their space.

They also add a professional and aesthetic touch to your workspace. 

How to Choose the Best File Folders

Here are three tips for selecting file folders for work, school, or other purposes.

1.   Size

File folders come in standard, guide height, and interior sizes. Standard-size folders stand at 9½” and fit most filing systems.

Guide height folders are 10” high and feature separate sections within filing systems. Interior file folders are sized to fit inside hanging files.

2.   Style

File folders may be colored to help organize and easily retrieve your documents. Manila folders are resistant to smudges and smear and can withstand minor bursts, tears, or folds.

Kraft file folders are also resistant to smudges or tears, helping to protect documents fresh from the printer.

For files you use frequently, you may want to consider pressboard folders, as they're sturdier than regular file folders. It'll be best to choose plastic file folders if you need to protect your documents from ink and spills.

3.   Make-up

Chemicals used to print documents can deteriorate the printed paper with time. Archival-quality file folders are made without acids, preventing the yellowing or fading of documents stored for a long time.

Antimicrobial file folders are resistant to molds, fungi, or bacteria that can damage your documents, making them an excellent option for long-term storage.

Get Organized With File Folder Labels From OnTime Supplies

Keeping your office files organized is vital for enhanced productivity. To arrange your vital documents with file folder labels for improved efficiency, take a peek at the vast collection at OnTime Supplies.

We offer a collection of permanent adhesive file folder labels that you can apply easily and quickly. Our labels also stay permanently in place and can be employed to color-code files for easy retrieval.

Hit the order button today!

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Created on Oct 27th 2022 06:18. Viewed 160 times.

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