Paperless Workflow Systems Allow Companies To Take Control

The high demand for connectivity in the workplace has increased the need for advancements in paperless workflow and e-form technology. In order to increase productivity and drive down costs, businesses of all sizes are replacing their existing inefficient and costly paper forms and processes with fully automated online forms and paperless workflows. But these forms tend to be larger and more complex than the average web form. Skip logic, calculated fields and database connectivity creates the need for dynamic forms. They also require signatures, attachments, PDF generation, internationalization, security, reliability and a host of other capabilities.

The ever-increasing use of mobile devices has accelerated the need for automated processes using mobile forms. In today’s global business environment, people use a bewildering array of tablets, smart phones and laptops to complete their work. These forms and processes must be available anytime, anywhere, and from any device. For example, a manager who is out to a meeting can approve an employee's Expense Report without having to leave the table. Once approved, you can export the expense report form to PDF. This guarantees formatting and keeps things secure.

Every business is unique with unique requirements. As a result, going paperless means custom building e-forms. But that’s expensive and requires skilled programmers. Enter frevvo. Live Forms is built for business. It’s filled with business user-friendly features, such as a drag and drop online form builder, that gives you the ability to effectively create forms without having to rely on expensive computer programmers. Not only that, but the same form can be adapted depending on the necessary information required. While a particular field may be necessary for one person, it may not be for the other. This is a huge advantage to large organizations looking to streamline their workflows. These forms can be easily integrated into your existing databases and systems.

One of the biggest challenges for businesses is collecting signatures. Because many businesses are unsure about the legality of digital signatures, they insist on printing paper copies solely to collect a signature. The ESIGN Act (Electronic Signatures in Global and National Commerce Act) provides clarification on the legality of this. The law states that legal documents “may not be denied legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation.” Today it’s easy to create e-forms that collect a signature electronically. Digital signatures provide security by locking the data and ensuring that changes cannot be made while it is signed.

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Created on Dec 31st 1969 18:00. Viewed 0 times.

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