Merge Outlook Data Files Without Duplicates

by Rebeca Wilson Technology

When we talk about the best email client application, Outlook first came to mind. Outlook developed by Microsoft, with which the user can send/receive emails and smoothly manage other data elements. Aside from that, Outlook users are concerned about their large amount of data that is difficult to manage. For many reasons, Outlook users have multiple PST files and now want to merge them into one. But how? This is the big question that arises. In this blog, you will learn how to merge Outlook data files without duplicates and data loss.

Before moving further, let’s discuss the reasons behind merging Outlook PST files into a single one.

Why Merge PST Files Into One?

Users want to import their old versions of PST files into a larger single PST file that can be used with a new version of Outlook. To do this, they need to merge multiple PST files into one.
The user wants to migrate from Outlook to another email client and save all data into a single PST file.
Prevent data from loss and corruption issues.
Increase the performance of the Outlook application.
Avoid multiple Outlook inboxes or sent items folders and merge them into a single folder.

These are the main reasons when users need to combine multiple PST files into one.

How to Merge Outlook Data Files Without Duplicates?

Outlook does not have a built-in function that can be used to combine or join PST files. However, some indirect ways are available that can help you do the same. But the task is very time-consuming and requires technical knowledge. The manual task fails to merge PST files and remove duplicates. To complete this task efficiently and securely, you can use the professional and tested solutions like PST Merge Software developed by SysTools. This tool is completely secure and offers a simple user interface for inexperienced users.

This software makes it for the users to merge multiple PST files into one without troubling with a single error. It works well with each and every version of Outlook including Outlook 2019, 2016, 2013, 2010, etc. This application comes with new and advanced multiple features that make it the best than other software in the market. Now, let’s see how it works.

Steps to Combine Multiple PST Files with PST Merge Tool

First, download and install the software on your machine. Once it is finished do the following steps to merge Outlook data files without duplicates:

Step 1: Run the PST Merger software and load .pst files with multiple options

Step 2: Choose a required option: Join PST files or Merge PST Files

Step 3: Next, select the folders to merge and choose join or merge in New PST, Existing PST or Outlook Profile as needed.

Step 4: Now, select the items you want to merge like Mail, Contact, Task, Notes, Calendars, Journals.

Step 5: In the advanced option, choose the required options such as Split PST, Exclude Deleted Items and Junk Folder.

Step 6: Check the Skip Duplicate Items and select the data fields to merge multiple PST files and remove duplicates.

Step 7: Press the Next button and the software successfully merged PST files in just a few moments.

Now, the question arises is why we suggested this PST file merge tool to combine multiple PST files into one.

Why Choose SysTools PST Merge Tool?

This software provides multiple features that users can use to merge Outlook data files without duplicates. Those features are:

Merge PST files with emails, contacts, notes, calendars, tasks, and journals.
Option to join PST files by creating a new folder for the joined PST files.
Advanced merge option to merge similar folders into a single one.
Different merging options: In a new PST, Existing PST or Outlook Profile.
Works well with Outlook or without Outlook installation.
Option to remove duplicates from Outlook emails, notes, calendar, contacts, etc.
Supports to merge archive PST, password-protected, network, and active PST files.

Concluding Words

Outlook data management is an important task to avoid data corruption problems. Merging Outlook .pst files into a single one is the topmost way to do this. Here, we suggested the best and most effective method to merge multiple PST files into one using the PST file merge tool. This lets you merge Outlook data files without duplicates emails, contacts, tasks, notes, calendars, and journals. You can try its free demo version that allows you to merge the first items of each folder of the PST file. If you are completely satisfied, buy the full version and merge unlimited PST files without any size limit.