Know The Successful Tendering Strategy

by Shailesh Iyengar Writer

TENDERING STRATEGY

Before opting to bid for a tender, you need to make certain you've got a plan in place, that explains the way you approach bidding, in addition to choices for whatever you will and will not consent to and checkpoints to make sure that funds in composing the bidding are utilized efficiently.

This will likely surprise some readers it is normal from the commercial world to simply win 50 per cent of all tenders which you bidding for. We can find out a great deal from this, particularly the utilization of scarce tools that are bid-writing - this is the reason you want a plan.

Use various tendering strategy at BidAssist and make a successful bid.

Just curious or all-in?

First, pick (at citizenship board degree ) how significant the bidding is to your organisation.

Can it be crucial for your organisation's success?

Can it deliver economies of scale into present jobs and solutions?

Or could it be something additional for your own organisation?

This will permit the proper amount of funds to be allocated - NB: it's generally far superior to bid with much more funds than to"scatter-gun" every chance.

Partner up

Why go it alone, when there are more very most likely to be other businesses you can bid with? They could possibly be powerful. That is standard practice in the commercial world but has to be adopted in the third sector. Type a Community Interest Company (CIC) or even some consortium to offset the joint bidding. You will don't know, it may bring the 2 organisations closer together to get a prospective job.

Pick who is in charge

Appoint 1 individual who's the'Bid Supervisor'. It is their job to organize everything and return to the direction and the trustees concerning progress and issues. They convey with the personnel to make sure that messages are not sent/received of the tenderer. They also offer updates to the staff working on other stakeholders like trustees, in addition to the bidding.

Checkpoints

All tendering procedures should have checkpoints/reviews assembled into them. As bidding progresses, an increasing number of information will come to light, either by the bidder as well as the tenderer, which ought to be frequently reviewed to make certain they reach of the tender remains appropriate and the organisation can deliver it.

Strategy for procurement results (good or poor )

Working with a technique like Scenario Planning is the perfect approach to comprehend the consequences of the results of bidding, and that means that you currently have the answers to questions such as what should we just get one good deal of those four accessible?' Or 'Will in case we do not win this, we must make staff redundant?' Or' We headcount when we acquire this'.

Be courageous, however, also keep it legal!

Tendering follows a specified procedure, however, you can question it if the outcome does not go your own way.

Be ready to pull from a bidding procedure in the event the prerequisites have been unachievable, or proceed contrary to the values of their organisation. This frees the bidding up tools to do something different if nothing else. If it will become apparent your organization is unable to satisfy with the needs, then return to the more tender and say so, instead of simply making up something. Deficiency of transparency and guilt contributes to 1 location - a blacklist!

Many tenders are going to have 10-day" cooling off" period in which those bidders not chosen should get feedback regarding the reason behind your choice. If something does not feel or look right, then look at a struggle. It's true, you are going to want some attorneys (however you will discover that a few Attorney will gladly provide pro-bono assistance for all of the publicity they'll get from behind the underdog) and this may induce a review from the tenderer.

Legal service is also essential. This may be a trustee that has expertise within this field (i.e. commercial legislation, not other regions ) or even some pro-bono adviser or failing a non-invasive lawyer. Tenders include complicated problems like Service Level Agreements TUPE and Penalty Clauses. Realise you have agreed to accept a pension liability and the very last thing you need is to sign up a contract.

And eventually...

Recall that each tender differs and the problem can change very fast, particularly when clarification is sought in a problem and the answer that comes back differs from what was anticipated. There will be a few that you simply win and a few who you lose - then you're doing better if it is greater than 50 per cent!