Key Features to Look for in a VDR

Negotiating agreements, performing company audit or dealing with mergers and acquisitions require the distribution of a wide range of documents to the interested parties. Most of the data for such business transactions should be stored and shared securely, because the leakage of the company trade secrets may significantly decrease its market value. To achieve this aim, modern businesses use a virtual data room (VDR). This solution gives a possibility to store the information confidentially in the online repository and to distribute it in the fastest and the easiest way. Unlike other cloud services used for public data sharing, VDRs offer the highest level of security with advanced measures against unauthorized access.

Despite being new, the technology has quickly got widespread. The choice of the data room for business needs gets more and more complicated as the new providers appear in the market. When making a choice, it is important to consider what functions a VDR can offer to its users, because they can significantly simplify the process and fasten the deal. The most important features of any VDR are the following:

1.      Data encryption. All the information in the system must have encoding according to the latest security standards and be available only to authorized users.

2.      High system speed and friendly interface. Clients want to get absorbed in studying the data instead of waiting for page loads and wasting time for trying to understand the complicated system. Make sure the data room you choose offers quick bulk uploads, drag and drop technology, and similar functions that minimize the operation time.

3.      Placing restrictions. Sellers rarely want to get all the contents of the repository available to the potential buyers, that is why having the possibility to open access to various files for certain users is always appreciated. Sellers may choose what operations they want to place restrictions on; they can either prohibit viewing the document at all or disable clients` printing or downloading it.

4.      Tracking the operations with the data. With some VDRs, sellers are allowed to get a valuable insight by receiving reports of clients` activity in the system.

5.      Questions and Answers section. Communication between the members of the deal is the important and inevitable part of getting acquainted with documents. Q&A sections makes it more convenient allowing parties to communicate securely and to point at the mentioned files in the system.

There features are the most important ones, so make sure you choose the VDR which has all of them. One of the most trusted data room providers is iDeals. It is certainly among the best, because its VDR has all the features described above. Moreover, there are many additional functions that will add to the comfort and efficiency. Here they are:

·         Mobile compatibility. A specially designed VDR version for Android will let users to stay informed about the updates in the system, and to be sure that the information cannot be stolen from the device thanks to the one-session password protection and leaving no footprint after the operation.

·         Watermarking. With words printed across your PDFs, even the allowed viewers cannot steal your documents by copying or print screening them.

·         Advanced searching possibilities. The system allows to perform a full-text search among all the contents of the data room supporting a variety of languages.

If you are looking for a trusted provider of virtual data room services, select the one, which has everything for the safe and comfortable operation. Apply for iDeals trial version and evaluate all the benefits of the repository by yourself.

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Created on Dec 31st 1969 18:00. Viewed 0 times.

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