How to Enable, Edit and Use Signatures in Outlook on Your Mac

by Celine Williams Digital Marketing Expert

Signature is that attached to the emails you send and it reflects your name, company logo, your personal tastes, or a particular mood. Signatures in Outlook can consist of text, images, and links. A signature at the end of the message makes it more fine, complete, and official. This adds more information about you and your business. Signatures in Outlook can be created as per your choice you can include your name, phone number, job title as well as the company’s logo (for business email). Here is how to enable, edit, and use signatures in Outlook of your Mac.

How to create a signature for Outlook emails in Mac

Before using signatures in messages, you need to create them. Here is where and how you can create signatures.

1. Access Outlook Preferences. You can open it by selecting ‘Preferences’ from the “Outlook” tab.

2. Click on ‘Signatures’ (third option) under Email heading.

3. Click twice on ‘Untitled’ and enter a title for the signature you’re creating. Alternatively, you can click the [+] button to create a new signature. This opens the signature editor window.

4. Now, enter the information you want to add in the signature. You can choose the font, font style, font color, font size, and more before typing. If you’ve already entered the details, select the text, and then change what you want.

5. If you want to add any logo, photo, or picture to the signature, then click the ‘Photo’ icon, select an option ‘Photo Browser or Picture from file’ and then insert the image you want in your signature.

6. If you want to add a link to your portfolio, business, or company’s website, then click on ‘Link’ icon (next to ‘Photo’ icon), enter ‘Text to Display’ and then enter ‘Address,’ click ‘OK.’

7. You can also add a table to your signature by using the ‘Table’ icon.

8. When you complete creating your signature, quit from the editor window.

9. And then close the ‘Signatures’ window.

Your signature is ready to use.

How to add a signature automatically to all the Outlook emails

The default signature in Outlook automatically adds to the emails you send. Therefore, you need to set the signature as default that you want to be added to all the messages automatically. Follow these points to change the default signature in Outlook.

1. Open ‘Outlook’ menu.

2. Click on ‘Preferences.’

3. Click on ‘Signatures’ (third option) under Email heading.

4. Select an account of which you want to change the default signature, click on ‘Account:’ button under Choose default signature to choose an account. If you have multiple accounts, for each account you need to set a default signature separately.

5. Click the ‘New messages:’ button and choose an option to add your signature automatically to all the messages.

6. If you want your signature will automatically add to the emails, you reply or forward, then click the ‘Replies/forwards’ button and choose an option.

7. When you complete setting up everything, quit from the Signature window.

Now, your signature is set as default and automatically adds to the emails you’ve selected for.

How to edit or update a signature on Mac

If you want to make any changes in the existing signature or want to change the signature of an Outlook account, follow these steps.

1. Open ‘Outlook’ menu.

2. Click on ‘Preferences.’

3. Click on ‘Signatures’ (third option) under Email heading.

4. Select a signature from the left box under Edit signature: heading.

5. Edit and update the content in the right box.

The signature will be updated. If you want to change the signature for an account, select a signature from the left box and choose an account from the ‘Account:’ button.

Source: Use Signatures in Outlook on Your Mac, Dell printer support