How to Copy Emails from Outlook.com to Computer System?

by Robinsan Shaw Data Recovery Expert

Outlook.com is a free email servicing web application? If you are an Outlook.com account user, it a suggestion that all experts give away that always keep a backup of your data. It is right for all cases. This is said because, in this era of technology, we all are moving to cloud storage services. Its because we can access our data from anywhere. But, this has another side as well that you are not familiar with.

Though we move all our important emails, contacts, tasks, documents over the cloud, is it safe there for a lifetime? Coming to Outlook.com account, do you feel your data will never be lost if it is on your account? It will! And if you haven’t faced it yet, you are lucky. Better your get all your data to safety, otherwise you may not know what’s gonna happen with your data on Outlook.com.

One Recent Incident Being Shared

Office 365, the Enterprise edition of Free Outlook.com account had an Outage by the start of 2019. The server was down many times and no one could access their account or data. When the Outages were resolved for some time, many users found that their data was lost. And we know how important that data might be. As a response, the Office 365 team announced, “we are not liable to save your data. If your DATA is LOST, it's your concern, not OURS. You can transfer your data anywhere and save it.”

If the data is not safe on Outlook.com enterprise edition, do you still believe your data will safe in the free account? If you do, its good, but please get a backup of the Outlook.com data so that you have access to your data even if an Outage strikes your mail account.

How to Copy Emails from Outlook.com?

If you want your data to be safe for a lifetime, you can get all your Outlook.com data copied and saved at a new location/platform. There are many platforms to save you important data. It can be any other email client or webmail client, a hard drive or any cloud storage space. The best solution would be to export Outlook.com to PST file and save on computer or external hard drive.

Saving data on a computer is more efficient as compared to other webmail clients or cloud storage space, because the Outage can strike any cloud service at any moment. So, a safer side is the offline platforms.

Copy Emails from Outlook.com to Computer

You can save your data from Outlook.com to the computer system through two simple ways. One is you directly download your data to desktop using SysTools Outlook.com Backup Tool or setup Outlook.com in Outlook application and then copy all emails to desktop computer location.

Method 1# Save Emails to Computer from Outlook.com Account

Step 1: Download and Run SysTools Outlook.com Backup and log in with Outlook.com account.

Step 2: Select Folders from Outlook.com to copy emails to computer.

Step 3: Choose PST format and browse a location on the computer to save Outlook.com emails.

Step 4: Click on the Start button to copy emails from Outlook.com.

The data is saved in PST format so that all data is contained in a single file. Once the process completes, you can use this file to access all your important data on Outlook.com even if an Outage strikes your Account.

Method 2# Add Outlook.com to Outlook And Save Data Locally

Here we will set up the Outlook.com account on the desktop Outlook application and then export the data to an external hard drive. Let us start with to add the Outlook.com account on Desktop Outlook.

Step 1: Run MS Outlook application on your system.

Step 2: Go to File menu, navigate to Info tab and click on Add Account option.

Step 3: Enter your Name, Outlook.com Email address, and password. Click Next.

Step 4: If prompted for the password again, enter your Outlook.com account password. Click OK and then Finish.

This will set up your Outlook.com account on your Desktop Outlook. Now perform the below steps to export the emails to an external drive.

Step 1: Click on the File menu and navigate to Open and Export section.

Step 2: Click on Import / Export option.

Step 3: Choose Export to a file option in the active window. Click Next.

Step 4: Select Outlook Data file (.pst) option. Click on Next.

Step 5: Choose the Outlook.com Mailbox from the list. Also, check the Include Subfolders option and click on Next.

Step 6: Browse a location in External HDD to save the Outlook.com data on the drive. Click Finish.

This process will copy all your emails from Outlook.com to an external hard disk drive. The process is simple and you can efficiently perform the task if the network connectivity is stable and the data is synced to the desktop Outlook.

Final Words

In the article, we have given solutions on how to copy emails from Outlook.com to the computer and external hard drive. It is always a threat if your data is stored only on the cloud storage space. The server Outage can strike Outlook Mail server any moment and all your data can be lost forever. If you want to keep up your data with you, save a copy of it in a safer place. You can try the above solutions to do it efficiently.