How to Backup G Suite Data

As a G Suite Admin, it is your responsibility to backup G Suite data regularly. Keeping backup files ensures that you have the data whenever an emergency arrives. Be it due to migration, policies, saving space or simply to safeguard the data, it is important to archive Google Apps for Business data without any errors.

In this post, we will look at the top 3 techniques to backup your G suite emails and other items into the local storage. So, let's get started right away!

3 Essential Ways to Backup G Suite Data

#1 The Data Export Tool of Google Apps

G Suite for Business plans comes with a utility called Data export. You can use Data export tool to retrieve your data in Google Apps every 30 days. However, it requires some prerequisites. Here they are:

• Only Super admins of G Suite can use this tool.

• The domain must be older than 30 days.

• Make sure to enable 2-step verification.

• The number of account must be less that 1000.

If you meet all the requirements, follow the given steps for G Suite backup:

1. Log in to G Suite account with admin credentials.

2. In the Admin Console, hit the “<” button.

3. Select Tools and choose Data Export option.

4. Click on Start button to backup G Suite emails and other data.

Things you CANNOT do:

• You cannot backup data of only selected users. It exports all users data.

• You cannot specify the type of data you want to backup. It exports the complete data.

• It may take up to 9 days for the whole process to complete. After that you need to download the entire data.

#2 Google Takeout Service

This is helpful for data backup of individual user accounts. The steps to use TakeOut for backing up G Suite data are as follows:

1. Log in to https://www.google.com/takeout.

2. Select the data items you want to export and click Next.

3. Choose the format to save data (.zip, .tgz) and the delivery method,

4. Click on Create Archive to start the process.

5. Wait for a few hours or days (depends on the data amount) for the download link.

6. Open the link to download the G suite backup file.

Things you CANNOT do:

• Taking backup of individual account takes time in the long run.

• Its not an instant backup solution.

• You cannot choose the format to save data in.

#3 Google Apps Backup Tool

You can use the third-party SysTools G Suite Backup software and save the heavy Google Apps data to the on-premises location. This solution is viable for backing up both:

• Single User account

• Domain Account

Simple steps to carry out G Suite backup:

1. Launch G Suite Backup software.

2. Click on Backup button.

3. Choose Single or Domain User account option.

4. Select the type of data you want to save (emails, contacts, calendars, documents)

5. Click on Start to start the backup process.

Things you CAN do:

• If you select the domain user account, you can choose the exact users you want to take backup of.

• You can also select the type of data to export.

• There is also an option to delete the data from server as soon as they are backup up.

• You can even set a time interval to backup only the data that falls in that time interval.

• It also provides option to choose your preferred export option: MBOX, PST, EML, MSG.

This is it! 3 Different Solutions for the Same task i.e., backing up G Suite data to on premise location. You can choose to perform fast and flawless backup with Google Apps Backup tool or go for Export Data/ takeout for a time-consuming process. Choose smart and stay ahead!