Begin Your Monday with 4 Essential Project Management Tasks

Being a project manager is never easy. You are responsible for so many things at the same time. You are getting the project, coming up with the right deadline and budget forecasting, managing the team and their responsibilities, and then closing the project. So, when you are thinking of managing your project the right way while ensuring complete efficiency, you need to get the best tools and you need to start on the right day.

Monday Project Management Tasks

When you think of Monday, what’s the first thing you think of? Well, if you are going to say Monday Blues, then we are going to stop you right there. Being the project manager, you don’t have time to feel blue, especially on a Monday. This is the first day of the week and tasks performed this day will set the mood of the entire week. Monday should be eventful too so that your team doesn’t go back to the slumber of the weekend again. That is why Monday project management should be an integral part of your tasks as a project manager.

When you are managing tasks on Monday and looking for the best project management software, look for Monday alternatives as there are many options in the market. Now, as a project manager, how should you begin your Monday? Take a look at the following points to know more.

Be a Leader

The project manager is practically the leader of the whole team. You don’t need to be born with leadership skills. All you have to do is develop the skills so that you can do it effectively. As the leader of a team that is dealing with multiple projects and juggling different timelines, you need to ensure you are leading them in the right direction. Yes, completion of the project on time and maintaining the quality of the deliverables is an essential duty of yours. But at the same time, mobilizing your team is necessary too. So, begin your Monday with being a leader. Motivate your team, divide the work as per experience and expertise, and find out if someone is facing any exceptional challenges or not. Make your team begin the week on a very positive note.

Communicate

Monday is generally the day when you have the news of probable project closing. You are anticipating new work and for that, you need to prepare your team. At the same time, Monday is about a fresh start. So, you and your team might gain a fresh new perspective about the challenges that are there. So, begin the week with more effective communication with your team. As mentioned in the previous point, try to find out what roadblocks your team hit last week. Take a look at the challenges with a fresh well-rested eye so that you can solve the problem quicker. Define the new KPIs for the whole week so that your team has plenty of time to do their assigned tasks.

Get Forecasting

Being a project manager means that you are the point of communication with other stakeholders. And that is why they will ask for the forecasting of the progress of projects this week. When you are choosing a Monday.com alternative application, make sure you are getting AI analysis. The artificial intelligence will monitor a pattern as per the output of your team in the previous week and how much work is done. So, the tool will predict the progress of the project for this week. At the same time, it will also forecast the required changes in the budget for you too.

Schedule Work

Now, once you are done with the communication with your team and the company stakeholders, it is time to schedule specific tasks. Make sure that the software for project management allows access to scheduling for everyone with a custom edit option. Whilst doing this, identify the tasks that didn’t provide any positive output and yet took a lot of time last week. When scheduling work, make sure you are reducing those tasks substantially to get more productivity from the team. Find out which individual team member is lagging behind and assign work in a way so that they can finish within the deadline instead of only piling up unfinished work. Keep the tracking details handy for this. It will tell you how long a task needs to be completed.

So, now as you know about these project management tasks for Monday, don’t waste time. Make sure the first day of the week becomes highly productive for you.

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Created on Sep 29th 2021 06:28. Viewed 200 times.

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