3 Reasons to Use an Inspection Management Tool

by Green S. CEO

Inspection management tools can completely revolutionize your business practices. Everyone knows that quality control is really important – but it can be really difficult and tedious too between assessment, inspection, management and tracking. The good news is that it doesn’t have to be that hard! I’m sure that you use digital technologies in other areas of your business to make your life easier – well you can do that within inspection management too. Inspection management software streamlines all tasks related to checking, assessing, recording, scheduling and tracking documents, checklists, and web forms. So here are three reasons why you should be using an inspection management tool for your business:

Save Time

Inspection management tools can help you save time by allowing you to search inspections quickly by location or by type so that you can find what you are looking for in an instant. Using an inspection management tool can also help you save time by streamlining communication within your entire team. That way everyone knows exactly what they need to do and what will come next once they complete that item. It can also help you and supervisors receive live updates about the progress of certain tasks and projects so that you can make sure that everything is on track. Furthermore, a really good inspection management tool will help you make sense of the often overwhelming amount of data that can exist around certain projects by offering tools like dashboards that present the key points in that data in easy to read graphs, tables, and charts that can help you visually understand all of the vital details of the project without having to pour through thousands of individual data points on your own. Another great reason to use an inspection management tool is because you will be able to access all of this data anywhere at any time – you won’t have to physically go into the office and pour over tons of different hard copy documents and checklists in order to get the information and answers that you are looking for.

Save Money

Using an inspection management tool can help you keep track of your projects to make sure that they are being completed correctly. It can help you to identify issues early on so that you can address and fix them immediately instead of later on in the process. Finding and fixing earlier on often means cheaper fixes than if you were to discover this problem at the end! Inspection management tools are an investment that will definitely pay off for your company due to the high amounts of time and money that they will save you the longer that you use them. Just think about it – say it identifies one issue early on and saves you thousands of dollars in fixes – it just paid for itself already!

Save Effort

A lot of inspection management tools allow you to import inspections and checklists that you already use in programs like Microsoft Excel and Microsoft Word – that way you already have exactly what you know and need right at your fingertips. A lot of businesses depend on Microsoft Office Suite so make sure that your work and information in these programs is easily transferable. This is especially important in complex fields that can have thousands of tasks involved. These lists can make sure that you complete tasks on time and in order to stay on schedule. It also allows you to build a complete history of who did what work and when so that when you find a problem, you can see all the details about it so that you can start working towards a solution right away.