Why Integrate Discrete Management Systems in Your Business?

by Isabel Blamey Professional writer

There are clear business benefits for integrating different aspects into your organisation, such as quality, environmental responsibility, or occupational health, and safety. These three aspects can be put into the uniform management system of the organisation. The principle benefit of integrating everything, including quality in business management, is cost and time efficiency. When a business manages the different aspects through a centralised management system, they do so by using some common requirements, such as documentation, staff, and auditing. Separate teams and requirements are not needed to operate different management systems, because each addresses a distinct area of the business but are all focused on quality. Therefore, the integration of crucial management systems leads to the removal of redundancies, the use of fewer resources including staff, and reduction of errors or negligence.

Though consolidating discrete management systems is considered a key route for organisations to save costs, several other potential advantages persuade businesses to go for integration.

Implementing a Uniform Management Process

An integrated business management system evolves as a single universal system that will handle all the areas of quality assurance, customer relationships, supply chain, health and safety, and environment. All of these management areas are there to help you get to the common goal, which is to add value to the business by making it more efficient and productive. Unnecessarily and unknowingly, you may be investing more resources, staff labour, and time into handling discrete management systems that address different areas when there are many common administration points among them. Additionally, when there are many separate management systems, it is difficult to evaluate their performance and exercise control properly. There is an ambiguity in the overall management of the organisation. It is therefore so necessary to integrate every management aspect into just one consolidated system. It will exist as the formal, uniform system putting forward the best management practices in the organisation.

Specific Tangible Benefits

Cost-efficiency and time savings are said to be the principal benefits of the business that adopts an integrated system. However, there are many tangible benefits reaped by the businesses which lead to cost and time efficiency. They are:

No duplication tasks and efforts of the staff,
Effective use of the time of the senior management,
Allocation of common resources to operate the management system,
Uniform training sessions for all staff to run the management system efficiently,
Reducing the complexities of performance evaluation.

Management Certifications

When you have a strong uniform management system that addresses multiple areas of the business in an organised way, your organisation becomes more ready to achieve top-level ISO management standards like ISO 9001, ISO 45001, or ISO 14001. Accessing a single management system and customizing it to make it compatible with a particular ISO standard is a less complex task for the organisation’s management compared to when they have several management systems. They can perform a single internal audit over the integrated management aspects and discover any opportunities for improving the management system to make it compliant with the standard. Furthermore, getting the integrated system certified with the ISO 9001 quality management standard will be much easier for your organisation when you cover aspects like production, supply chain performance, and customer reviews. These are related directly to improving the quality of the products or services your business provides.

An integrated management system is not just a solution that enhances productivity for businesses, it also helps them address several critical areas, even if they have restricted resources and staff. Integrating discrete systems will ensure the management of the business is more streamlined and has fewer or no errors. Also, addressing the most crucial aspects like occupational health and safety, environmental quality, information security, and quality in business management systems will help to add value to the customers, staff, and other stakeholders of the business.

Author Bio:

Damon Anderson is a trained business management consultant who guides businesses on how to get a certified quality business management system and help them grow efficiently. He is a blog writer in his free time and dedicates most of his blog entries to explaining the importance of an efficient, uniform business management system for organisations that drives efficiency and delivers the best services or products to customers.

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