Top Microsoft Word Tricks to Increase Productivity During Work From Home

Microsoft Word is abundantly one of the most efficient software that is being made use of across the world. Its constant need among firms, brands, organizations, and overall across global professional sectors is massive. It is one of the initial software that is taught to us and however everyone is aware of the basic features of the same, there are several tips and shortcuts that can help you in not just boosting your pace in terms of the productive work culture but also ineffective time management.

Here are some small tips and tricks that can provide you with effective access to using MS-Word.

1. Keyboard Shortcuts

All of us are aware of the several keyboard tricks that have been taught to us since childhood. These small command shortcuts can prove to be of efficient help, especially when you are working on an article with a huge word count. These commands can help you save time, whilst you are on your way to complete your article. Here are a few not-so-common keyboard shortcuts that you can use

F12: Open the Save As dialog box

Ctrl+W: Close a document

Ctrl+Alt+V: Print Layout View

Ctrl+Alt+O: Outline View

Ctrl+Alt+N: Draft View. These are just a few of the very many keyboard shortcuts that are available for your MS Word write-up.

2. Save the WORD icon on the desktop itself

Majority of the people have a habit of opening the word document from the Windows bar after accessing the Microsoft Office Folder, however, saving the icon on the screen itself can help save time as it reduces the hassle of opening and closing the software all over again. All you need to do is open MS WORD and create a desktop shortcut of the same. Having a separate WORD shortcut permits you to save time without going through the entire process of opening or closing the article all over again.

3. Default font tricks

Different workspace sectors require different font requirements. While screenplay writers stick to Courier New, journalism fields use Times New Roan, many formal working sectors prefer Sans Sheriff. It can get annoying if you need to keep updating your font format every time you open a file. You can simply use Format then go to font, insert the required font, size, and other required attributes and change the settings into Default. Thus the next time you open a new file your font settings will be set in accordance with your respective requirement.

4. Saving the file to your One Drive

As a person who is acquainted with using MS WORD daily, storage can also be an issue. Too many documents can take up the storage space in your device. To cater to this issue, all you would need to do is have a Microsoft Account. Once made, you can link this account to your Microsoft Office (MS Word in this case). On changing the Saved settings to default this can directly save a doc.x file to your one drive. One drive offers a 5 GB storage space for free, after which you will have to upgrade the same post a specific amount. Once your account is linked, there will be no need to save your document on the device anymore.

5. Navigation Shortcut

When you have a word error and need to replace the same navigation is the key to step up your efficiency. Looking for a word in a 3000 word article can be difficult. Ctrl+F opens the navigation bar where you can search for the word or phrase you are looking for. Although yet another keyboard shortcut, this can come in handy to proofread certain words and avoid any spelling errors or replacing a word in case needed.

6. Layout view

Microsoft Word has its document set in a default 'Print Layout'. But this medium has two more common layout modes that are not used very often but can prove to be beneficial. In the lower-left corner, there is the web layout and a reader mode that is available. The web layout allows you to work on your word doc without any margins or breaks. This layout is usually preferable for the ones creating content for a website or those who prefer working in a wider mode of view. The reader mode showcases your document in a more organized manner in a columned setting. This provides a more concise view of your document.

7. Emailing your attachment directly

The new Microsoft update has an added on Shared feature. This sharing feature allows you to send your word doc directly as an email attachment using your Microsoft Outlook account. This will reduce your inconvenience of saving the file separately and then attaching it as a document and sending it via email. Thus allowing you to save time. This is a small yet extremely feasible trick.

8. Other Important tricks

Sometimes you need some special task to perform like formatting a doc in a prescribed format, double space in word doc , or deleting a page in Google doc , and if you don't know how to do that it can waste your time. For such cases, you can use a previously made formatted file, or refer to quick online videos for a quick solution.

9. Replacing Words

A lot of us while typing have a tendency of using certain abbreviated words instead of typing out the full word itself. Did you know that you can use this to your advantage in MS Word? On using the Proofing settings you will be able to see that MS WORD already has a listed word list of generally common mistakes that people make which is furthermore autocorrected as you type in your document. In case you have a list of abbreviations you can manually enter it in the list and it replaces it with the original word.

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Created on Apr 7th 2021 06:03. Viewed 326 times.

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