Top 6 Invoicing Best Practices For Consultants and Contractors


Billing seems to be an essential part of a consultant or contractor's job. Automate your business and reduce billing by going paperless and using consultant billing software and contractor billing software. Instead of manual conversion, choose online billing so you can access your accounts from anywhere, anytime, and all data can be copied and stored online.

Billing and payments for consultants and contractors depend purely on the nature of the contract with the client. The agreement can be of fixed or milestone duration. Invoices should be sent based on the details provided in the contract.

Additional costs are either included in the price of the service provided or are charged as an additional fee depending on the actual situation. Again, this depends on the type of contract you have signed.

Here are some tips and best practices for contractors and consultants:


1) Request payments upfront

As a consultant, you always want to receive timely payments for services rendered. As a consultant, always request payments when you provide services and always make sure you get paid on time. The practice of requesting advance payments is helpful, and then you are more financially secure and able to provide better services.

2) Keep billing cycles shorter.

It is essential to keep billing cycles shorter so that you can receive online payments promptly. For example, weekly or monthly billing cycles should be preferred over quarterly ones. This will help speed up the completion of payment cycles and maintain payment flow. Similarly, shorter milestones should be required when invoicing milestones to allow for faster payment for services rendered.

3) Send invoices on time

Whether you bill in milestones or monthly, you need to ensure that your invoice is sent out on the day it is due on time using your consultants' billing software. This ensures that the customer does not pay late, giving the excuse that the invoice was not sent on time. Using online billing software for consultants helps you send invoices quickly and cost-effectively. This also helps you focus more on your consulting business.

4) Discounts for early payment

Many consultants and independent contractors offer early payment discounts to get paid faster. This helps encourage clients to pay faster. Some consultants also penalize clients for late payments. Consultant billing software offers late fees and interest to make clients pay extra for late payments.

5) Time and billing software for consultants

Using contractor billing software helps you get paid for hours worked more accurately. The integrated solution helps you easily convert timesheets into invoices. A single solution where hours can be recorded and invoices sent helps improve the efficiency of the billing process.

6) Go paperless

Sending invoices online is now the norm for consultants and independent contractors. Online invoicing software for consultants helps in cost-effectively sending timely invoices. Invoicing software suitable for contractors helps to manage and track a large number of invoices easily. Sending professional invoices is easier when they are created and sent online. The process is much more efficient and reduces the number of billing errors.


As a consultant or contractor, it is essential to focus on core services, such as online invoicing. However, at the same time, it is important to be equally serious about billing clients and getting payments on time. Consultant and Contractor billing software helps you get paid on time.



Choosing the right online consultant billing solution, such as Invoicera will give you access to many exciting features and allow you to send invoices on time. The right solutions will recognize your company's unique needs and vendor requirements. 

Invoicera gives you a better understanding of how money flows through your business and makes better business decisions. By getting best practices in invoice processing, you get a better view of your entire business.

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About Karoline S. Innovator   BUSINESS OWNER

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Joined APSense since, April 6th, 2021, From BERLIN, Germany.

Created on Jun 29th 2021 02:04. Viewed 289 times.


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