As event planners possess the required skills and insight to organize and manage a successful event, hiring the right one will ensure that you spend your money wisely. Not every event planner is an expert and not every event planning company provides exceptional services.

How do you know who to choose for your next event – be it a company picnic, a charity walk or anything else? How do you differentiate between good and great event management companies to avoid unfavorable outcomes? It is simple – take a look at the most vital questions that you need to ask an event management company to select the one that will deliver the ultimate event for you:

What is your area of expertise? 

Different types of event planners specialize in different types of services, such as corporate event management, wedding event planning, etc. Make sure the event planning company you hire has relevant experience and skills in the type of event you want.

Once you are certain that the company can manage your event, it is important to find out the number of events they have managed to pull off successfully. Get details from the company itself, along with reviews from their former clients. 

What is the total cost of your services?

One of the most significant questions to ask an event planner is their total fees. While some event planners may charge an hourly fee for their services, others prefer a lump sum payment. To avoid unpleasant surprises later, make sure you discuss an event planner’s cost of service in detail.

You can ask them to provide you with all the financial information in writing. A written agreement is key to a smooth business relationship. Moreover, be sure to find out a company’s mode of payment, cancellation or refund policy – in case an event does not take place.  To put it simply, get a written list of all the included and additional charges (if applicable) from them.

 

 

 

 

Is your business insured?

Not a lot of clients pay attention to this factor, despite its utmost significance.  A professional party planning company’s job is to protect you throughout the planning process. Keeping that in mind, you should always ask your planner if they have insurance and the type of damages it covers

Do you work independently or in a team?

In general, it is better to let the planner know upfront if you do not want to deal with their assistants and prefer their services. But if you have no qualms in working with a planner’s assistants, be sure to get specific details about each assistant, such as their main responsibilities, contact numbers, etc. Similarly, you need to ask for the point of contact in case of emergencies.

What makes your event planning service different from others?

Another key point is to analyze what sets a certain event planner or company’s business apart from the rest. In other words, you want to hold an exceptional event at a picture perfect venue with a scrumptious menu and world-class amenities. How do you ensure you get all that? 

Pay attention to how your preferred planner stays relevant to the current themes and trends. What steps do they take to ensure they stay ahead of the game? These essential factors will help you hold a one-of-its-kind event.

Aside from the above-mentioned effective tools, remember to trust your gut when hiring a planner for an event. If you still feel that you can’t make an informed decision, consult James Events— a specialized corporate party planning company in Orange County. With over 25 years of experience in the field, the company has extensive knowledge and experience to make your vision come to life with precision and detail. Click here to schedule a free consultation with them today.