Tips And Tricks For Data Management

An Electronic Data Management System is a collection of technologies that work together to provide a comprehensive solution for managing the creation, capture, index, storage, retrieval, and disposition of records and information assets of the organization.

Data management is not just about backing up files or storing data in the cloud. Those activities are part and parcel of the fundamentals you should know about keeping your files in place, but that’s certainly not the end of it. You should also ensure that your data is properly protected and easily retrievable. Here are a few tips and tricks that you can follow to properly manage your data.  

Knowing the value of your data will help you define what your storage strategy should be and what policies or protocols you should follow in order to manage your data properly. Firstly you should always ask the correct questions as it’ll help you gain more information. Questions can include: Ways to reclaim data if it disappears, the time limit for the storage of data, and the security measures that one must adhere to.

Recovery Plan and Security- 

Having your business data securely in place isn't enough as you need to know exactly what steps to take when the need to activate your recovery methods takes place. Regular and random testing on a weekly basis and taking a look at your data pools is a vital security step. Data must be encrypted as well as virtually and physically secured, just in case your information is hacked by an anonymous account. Backing up data on to a tape is a good way to make it impossible for the hacker to recreate the whole system.

Setting consistent policies is essential for information that can be enforced wherever the informer is, whether physical, virtual or cloud environments. This will make sure that information classification, automated discovery of who owns and uses certain information, controls access and distribution and automates information retention, as well as deletion, is unified. 

Outsourcing your data management activities to a reliable vendor allows you to focus on your business’s core competency while experts in electronic data management system take care of your data storage needs. Hiring an expert is a cost-effective way of keeping your data safe and sound as vendors have complete information about the latest technology and apply solutions to your business. A really good data manager will also give you expert advice on how to take proper action. 

A major pitfall in implementing Business Intelligence efforts is constantly worrying about each and every piece of information that gets to the system. This might compel people to exaggerate every negative trend. For example- if data shows a dramatic decrease or drop in resolved support tickets, without context, some may assume that the support department is doing poorly.

However, what if a new software update was released two weeks ago and was designed to address issues that users previously complained about. There has to be a correlation between the release of a patch and the number of complaints.