Articles

The Unique Advantages of PDF

by John B. Professional Writer
Imagine your organisation operating with seamless efficiency. A busy office without the frustration of an expensive copier that constantly needs maintenance, new ink or more paper. Imagine a free and open workspace, without bulky filing cabinets where administrative staff have to spend hours sifting through paperwork.

As businesses move to more efficient digital workflows, documents play a critical role. How do you manage the vast amounts of content your organisation relies on every day in a digital environment?

Three letters: P-D-F. PDF is the secure, standardised, editable and shareable file format that supports successful digital document workflows.

First available in1993, PDF was a proprietary format controlled by Adobe Systems for15 years. In2008, the format was released as an open standard, not only allowing other companies to develop PDF applications, but also enabling users to work in applications other than Acrobat. The move to open standards has spawned thousands of PDF-based solutions, plug-ins and tools, giving users more choice and efficiency in a growing industry. Today, end users can read and edit a PDF with any compatible software, regardless of the application used to create it.

PDF files have outstanding advantages over other file formats. They transform business processes into seamless, secure processes where progress can be tracked accurately.

Bottom line: make PDF your document and improve the way you do business.

The unique benefits of PDF
Create and share files easily
PDF files can be created directly from a document's native application and in any free PDF creation programme. You can also combine different file types such as PowerPoint presentations, Excel spreadsheets, images and videos into one larger PDF file with lots of media.

Sharing files in PDF format ensures that all viewers see the document as intended, regardless of the native application, viewer, operating system or device used.

Complete control and visibility
To date, PDF documents are the only read-only file format that cannot be changed without leaving a trace. For this reason, teams can effectively track every change in their respective documents to provide clarity and maintain version control when collaborating.


eSigning solutions
PDF is the only file format that can facilitate electronic signatures - a process that is as legally binding as handwriting a signature on a document. Electronic signatures enable faster processing of paperwork and higher business close rates by more than80%, resulting in faster time to revenue.

For added security, many PDF readers and editors also offer digital signature capabilities - an encryption technology applied to an electronic signature as an additional layer of authentication to ensure that the name on the dotted line is authentic and unaltered.

Easy editing
PDF documents are inherently unmodifiable. However, with a simple PDF editor, users can apply changes directly to a PDF file, eliminating unnecessary steps such as typing and manually searching for specific words in a document.

Some of the most powerful PDF editors also offer Optical Character Recognition (OCR) capabilities, which can make a scanned or image-based document searchable and editable by recognising the text characters in the document.

Compact files
Users have the ability to reduce the size of PDF files by up to25% without removing content or changing their appearance. In fact, many choose to convert different file types to PDF simply because they are smaller. For example, saving a1. 25 MB PowerPoint presentation as a PDF file reduces the size to352 KB, which is much more manageable.

Integrated security
Security breaches can come from anywhere, and ensuring the integrity of your documents is critical. That's why almost all corporate and government agencies around the world rely on PDF as their format of choice to protect and distribute confidential documents that are kept secret and at clearance level.

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About John B. Freshman   Professional Writer

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Joined APSense since, April 9th, 2021, From Edinburgh, United Kingdom.

Created on Dec 2nd 2022 13:09. Viewed 83 times.

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