Payroll Process Transition

Overview

There can be a serious conflict in certain cases wherein the company or institution is considering to outsource their payrolls instead of the existing in house system. Many of the employees may consider this move as an attempt to lay them off and may resist the transition phase.

A critical model that organizations must figure is that the move of finance procedure from the customary to the progressed outsourced mixture must be as smooth as could reasonably be expected. This will ensure that the employees will not feel a drastic change and soon begin to feel comfortable with the new system. In addition, they will gradually understand the huge benefits that come along with it.

Incorporating the Payroll Transition Process

Before initiating the transition, the company must be completely aware of the existing practises in order to make a fair assessment of the changes that the new system will bring. The pay-out dates which were important previously, must be kept into account and utilized as far as possible, unless it is mandatory to necessitate a change.

After all the relevant information has been obtained, there might be a requirement of setting up new parameters. This will involve infusing new calculations, including rules and regulations in place of the obsolete methods which were adopted earlier. Of course, many of the employees may feel a little dissatisfied about the changes, but, it is up to the management of the company to make them comfortable.

Once this has been achieved, the new data conversion systems can be introduced in a gradual manner to ensure a comfort level for all the concerned parties. The payroll processing may also require some changes of the dates, which were existing previously. This may be followed by a quality check run or a test run to check that all the different pieces have fallen into place and are operating efficiently.

All the new payroll data that will be received must be compared with the previous in house data. In case there are any radical changes obtained with the new system, the necessary adjustments must be allowed wherever required. The employees must be trained accordingly. They must be made to be in a position wherein they can get to the root of a problem. The training is important to certain key personnel who are responsible for the payroll process.

Every new process which is required to bring about a payroll transition must be verified for its efficacy and relative importance. All the existing payroll dates if kept unchanged must be adhered to at all times. This may demand a simultaneous parallel run of the past and present systems to understand what is really required and what is not.

It is only after the transitional changes have been made and the employees are accustomed to the new procedures that the final stages of the payroll transition should be inculcated with immediate effect. It is done to avoid any discrepancies between the old and the new procedures. It is important that the management along with the incoming outsourced party bring about an awareness of the need for the transition with its existing employees.

About Us

IBN Technologies

IBN Technologies Limited offers industry recognised finance & accounting services outsourcing solutions that support end-to-end functions of accounting.

IBN Technologies Limited is an outsourcing service provider with a customer base covering the USA, UK, Middle East and India. IBN has a State of the Art Global Delivery Center in Pune, India. IBN processes are ISO 9001:2008 quality certified. In 15 years of operation IBN has evolved as leading IT & BPO outsourcing service provider in BFSI, Travel, Retail Chains & Online Business.

To find out more, please visit http://www.ibntech.com/   

Contact

Rahul Sancheti

IBN Technologies (US) LLC

108 West 13th Street,

Wilmington, Delaware 19801

 Phone: +1-844-644-8440

 Email: sales@ibntech.com