Improving Employee Engagement Survey Response Rates

Surveys are a vital tool that can be used to effectively measure, capture, and assess the overall health of an organisation. The data gathered may show the current engagement, motivation, and overall productivity levels of all employees.

Your Human Resources (HR) department often conducts employee surveys to understand the key metrics they need to investigate for the business or may be used to gain high quality responses and feedback to existing or new practices. Similarly, HR Reporting Software commits to the importance in making sure that the responses received are to provide an accurate depiction of the entire organisation’s views for specific key measures.

Throughout this blog we will highlight the keyways that management can effectively improve and maintain high survey response ways within their organisations.

To better employee engagement survey response rates, managers should ensure that there are effective and clear levels of communication throughout the business. In particular, to increase response rates for the surveys, HR Solutions must notify managers to communicate that there is an upcoming survey to complete to employees.

The notification should be given to mangers prior to the survey being sent out as it allows more time to prepare for the release of the survey, dedicating time, and making sure that the survey may be completed as managers are encouraging employees to participate.

To effectively increase employee survey response rates ensure you creates short surveys. These are a great way to improve participations rates as employees can participate in answering questioning without hindering other work activities. Moreover, to assure high response rates through short surveys, communicate an estimate of how long the survey will take to complete.

To ensure that your employee engagement survey response rates are improving, utilise a rating system. When employees partake in a survey, if they get bored, the responses will never be completely, likewise, utilising a rating system will ensure employees complete surveys.

Employees may find it easier to answer questions when a rating system is used, as the survey becomes quicker to complete and overall, much more enjoyable. Thus, rating systems have become a powerful tool to increase response rates and gain viable survey results.

A great way to make sure that your business improves survey response rates is by providing mindful open-ended responses. Meaning, when developing the questions, to guarantee a great number of employee responses, management should limit the number of open-ended questions.

Most employees will want to answer surveys that can be completed quickly without interrupting their work schedule. Therefore, it is important to included only one or two open-ended response type questions to guarantee a high survey response rate.

To improve employee survey response rates, consider automated alerts and reminders. HR departments can automat surveys through using Human Resource Information Systems (HRIS) provided tools. Alert automation is vital  in making sure employees know that a survey will be released by a certain time.

Similarly, automating reminders for employees to complete surveys is crucial, due to employees often forgetting that there is a survey in progress or that the survey has yet to be completed. Thus, automating for employees to complete the survey whilst in the process of gaining results is critical to encourage survey completion rates.

Employees like knowing that their voices are being heard. Therefore, it comes vital for mangers to develop and implement strategies so that employees know that their feedback is valuable.

Consistently, employees should be told that their responses are critical, and that all feedback will be reviews and appropriate action will be taken. Therefore, when employees know that their feedback will be understood, and that action may be taken through the completion of surveys, a higher response rate may be seen.

Rewards can be used to encourage employees through a variety of ways. One such way is through offering it to them once they have completed ten consecutive surveys. The reward given should be valuable to the employee, as this will ensure that responses are gained. An example of a comment reward management could offer could be finishing work thirty minutes early, this in turn will dramatically increase survey response rates.

Employees value their privacy, therefore, when employees are assures that responses are anonymous, two occurrences are likely to take place. The first is that employees will complete the survey due to guaranteed privacy. The second is that your organisation will gain open and honest responses, as employees will be able to be critical without the fear of getting in trouble for voicing their honest opinions. Thus, anonymous responses have larger becomes an essential way to increase survey response rates.

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