How To Export And Import Data In Outlook On Macintosh?
You can export your Outlook 2011 email account messages, folders, tasks, contacts, attachments, calendar, appointments, notes etc. as a way to save everything if the account is being disabled or you simply want to “archive” or store the data on your PC’S hard drive instead of in account to reduce the size of your outlook inbox. If you are looking for manual solution to archive Mac outlook data files then you are at the right place as this tutorial help you in doing so correctly without losing up your data.
Manual method to export Mac outlook data files
If you have more than one email account in outlook and you want to flag the message and other items that need to be exported. Then the easiest way to do this is to use the Outlook's Categories:
1. Click the Categorize option in the top middle toolbar, then select to the Add New option from the drop down menu.
2. Assign a name to describe the export like "Archive Cubmail". You only want to use this for emails, contacts etc. that you'd like to export, and if it will be no longer needed then can also delete the category.
3. Mark the items that you want to export with the category you have just made.
• To export entire things under an account/folder heading you need to go to in to each folder and select all the items in it:
a. In the folder click to the Edit option from the top menu in the outlook,
b. Then tap to the Select All option from the drop down menu. Everything inside the folder gets highlighted/selected.
c. Click the Categorize option to and the category name to apply to all of the items.
Categorized items will be marked with color of the category label and it is ready to being exported.
Exporting
- When everything that you want to export is labeled with the category created above. Click to the File option at the top left of the Outlook window, the Export from the drop down menu.
- In the export window, check the Outlook for Mac (olm) data file option; select the desired category from the drop down menu.
- Click the right arrow at the bottom of the window to continue.
- At the next prompt window leave No, do not delete items selected and click the right arrow at the bottom.
- Choose the location to save the export file. After then the Outlook will start exporting.
- When Export gets over Export Complete message will appear on your screen, tap Done option to exit.
While doing this chances are that your OLM file gets damaged or corrupted somehow and to fix this you need a repair tool. At that time the selection of a good repair tool is become very important and for this it is recommended to use OLM File Repair Tool because it is the best suited recovery tool to get back your damaged data without any backup. It supports all Mac outlook versions and recovers, restores the damaged OLM files accurately. With this recovery tool you can recover the entire OLM Mailbox including emails, attachments, Contacts, calendars, hyperlinks etc .
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