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Expense Management for Efficient Field Force Management System

by Nitesh Goel Get the best White Label GPS Tracking Software for

A field business has to make sure that they are able to track and supervise their employees’ expenses. This is why it is so important that they invest in a field empoyee management system. This way businesses can make sure that they do not have to spend too much on their travel costs for employees. They can also easily cap their expenses according to their budget.


The system has a lot of features that make managing and monitoring employees a lot easier. This system is the best combination of features that allow businesses to make better choices. Let us learn more about this system in the following sections.

What is Included in a Field Force’s Expenses Management Solutions?

The employee management system is the best way for managers to manage and supervise how deskless employees spend money during task completion. Be it travel costs or task-related resources, these products need to be reimbursed by the company. Here are some of the features that this solution has to offer its employees:


  • Reimbursement Approval: For payments to reach employees, they need to go through and be approved by a series of people in the hierarchy. This can increase employee dissatisfaction due to being highly time consuming. But the system can help them get this approval all on the same platform, cutting down the approval time.

  • Integrations With Finance: Integrating the finance portal of a company with the field force management system can help managers issue reimbursements right from their app. Thus, no need to run after the finance department after the approval is rolled out. This system also secures your money, payments requiring complete approval before they get accepted.

  • Real Time Status: Employees can sort their money matters right from the employee application. Thus, boosting visibility. They can directly see where their payment is disapproved or stuck and can talk to the managers. Thus, making these solutions a two way benefit.

  • Capped Expenditure: Companies cannot keep spending money on their employees, especially ones who like to use office funds for personal work. This is why estimating the amount of expenditure most tasks require can help fleet businesses decide on a cap. The system will not approve any payments or reimbursement requests above this cap.

Ways to Use the Expense Management System

Fleet businesses can get several uses and benefits from using a fleet management system. Its expense management software alone is equipped to make the investment worth it with the following benefits:


  • Higher Employee Satisfaction: When employees do not have to wait days for their payments. They also do not have to run after their seniors for approval of their payments. This ease of getting paid on time can help businesses improve their employee retention rate a lot.

  • Better Performance: Employees that are satisfied and happy with their jobs make extra efforts towards their jobs. They will try to execute all tasks without any errors and adhere to their time limits a lot better. This individual effort boosts the overall performance of the employee workforce.

  • Boosted Profitability: The profits that a business makes rely heavily on its expenditure. The employee monitoring system allows managers to budget their operations a lot better with the help of expense management solutions. Businesses also get to cap their employees’ expenditures, making adherence to their budget easy.

  • Increased Visibility: Managers are always aware of the expenditure their employees make, this means that there is a reduction in pilferage attempts. On the flip side, employees also get to see the approval process for payments. They can see which steps are incomplete and can request faster processes accordingly.

TrakoField Can be Your Best Choice

Field force managers need to make a lot of things work for the smooth running of their business. One of these tasks is to execute good expense management for a better profitability of the business as well. But hurdles can make it a lot harder than normal. Manual management can be the bane of productivity for several businesses in the market.


TrackoField is the best field employee tracking system in the market. The solutions like task management, attendance management and expense management help managers make better decisions. It can also help fleet businesses improve their business customer relations. Try out a demo and see how the system can change your operations!


Source: How can expense management solutions help businesses?


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About Nitesh Goel Advanced   Get the best White Label GPS Tracking Software for

33 connections, 2 recommendations, 191 honor points.
Joined APSense since, April 7th, 2021, From Noida, Uttar Pradesh, India, India.

Created on Apr 17th 2023 07:29. Viewed 154 times.

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