Document management system to organize and seamlessly share documents among teams and partners

by Fujifilm Fbsg Workflow Automation Solutions

Organizations today create a massive amount of data and documents which are shared from many workflows. While creating documents is easy, organizing them is tricky, and it’s here that most teams run into trouble. A document management system (DMS) can streamline document management with automated workflows and processes to manage.

 

Document Management System is a software which is used to store, manage and track electronic documents It is used to control and organize documents, and incorporates document repositories, document and content capture, and information retrieval systems. As a precursor to content management system (CMS), the document management system provides some basic functionality for content management, like imposing controls and management capabilities into documents. However, document management systems have evolved a lot in size and scope. Besides electronically storing documents, a DMS provides you with audit trails, version controls, document lockdown, and security and access control.

 

Mitigating risks of data breaches

Role-based permissions in DMS mitigate the risk of data breaches. It also helps maintain confidentiality with teams and customers, efficiency of workflows, and compliance with industry standards. A document management system can be used to organize your documents in many ways, like file type, priority level, and data type. When new documents are received or created, new information is automatically added to the file including metadata about who created or uploaded a document. It can sort and store new documents based on previously set rules. Repositories in the DMS secure and restrict access to internal company documents through tired permission.

 

Transform multifunctional devices into powerful productivity tools

FUJIFILM Business Innovation’s document management system reduces workflow complexity and eliminates unnecessary IT costs. It offers growing companies a secure and location-free access to business documents. With a dynamic document sharing environment, companies can increase the mobility of their workforce and transform multifunctional devices into powerful productivity tools. The hassle-free and scalable cloud solution creates a seamless experience between your physical and digital workforces. Employees can collaborate anytime and anywhere while documents are kept secure and trackable. The cloud server integrates seamlessly with FUJIFILM’s multifunctional devices, allowing you to print directly from any device. Scanned documents and faxes are uploaded automatically to the selected cloud folder with an email notification, so you will never miss an important fax.

 

Quickly access the information that you need

The document management system lets you quickly access the information you need from your PC or mobile device, anywhere and anytime. You can maintain personal and shared drawers, and share files with external parties by emailing the download link. You can also download files to any mobile device, thus giving your workforce the flexibility they need to capture business opportunities. With no printer or storage server management required, document management and organization become simpler. Users can sort information by cabinet, drawers and folders, and simply drag and drop documents to upload and download them in batches.

 

Easy installation and maintenance

The DMS can be easily installed and requires little effort to maintain. No dedicated server or system administrator is required, so you can free up your valuable human resources for important tasks and your core business offerings. It keeps your data safe using encryption and the highest information security rating. You can also control access to cabinets, drawers and folders, thus ensuring that sensitive business information is handled by authorized personnel only.

 

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Created on Dec 14th 2022 01:27. Viewed 196 times.

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