All About eSANCHIT

The Central Board of Indirect Taxes and Customs (CBIC) has launched e-Storage and Computerized Handling of Indirect Tax documents (eSanchit) used for paperless processing, transferring of supporting documents, to facilitate the exchanging over the borders. It has already been made available to importers and exporters in the nation. Moreover, CBIC has extended this service to PGS (Participating Government Agencies). This services enables PGAs to provide required clearances as certificates, through document transfer facility to the beneficiaries (importer and exporters).

Documents Required

Coming up next are the documents required for exporting/importing the products.

i.         Airway Bill or landing bill

ii.       Commercial Invoice

iii.    Commercial Invoice cum Packing List

iv.    BOE (Bill of Entry)

Procedure to Upload Documents

Given below is the procedure to transfer documents on e-SANCHIT:

Step 1: Prepare Supporting Documents in Digital Format.

Before transferring the document, the exporter, the importer and the traditions broker needs to ensure that the document rendered into a PDF/A format (ISO 19005-2). The submitter can choose from the accompanying courses of activity.

(i) The submitter gets the document in a PDF or a format (ISO 19005-2) from the document issuer. When a submitter requests the document issuer (seller, exporter, airlines, dispatching lines, regulatory authority etc) to offer the documents in PDF at the source and delivers it to the submitter electronically, rather sending a scanned image or a facsimile of the document. This would be possible if the document issuer uses computers to generate documents.

(ii) If the document issuer does not use an automated system/computer or for some other reason, it isn't possible to create PDF copies at the source, and the submitter receives the documents in printed copy or as a facsimile, the submitter filters the document into a PDF design. The accompanying conditions have to be followed while filtering the document.

a)      The resolution ought not be below 200 dpi clearly.

b)      The file size ought not be above 75 kb/A4 size page.

c)       One document must be furnished in a PDF format, not considering the number of pages in the document.

d)      The maximum file size is 1 MB that permits the submitter to transfer supporting document up to 13 pages in length. In case if a document is more than 1MB, it file must be part and uploaded as two or more documents.

e)      There ought not be any stapler stamps or punch-hole blemishes on the document. In the event that this is unavoidable, the submitter needs to make sure that these imprints appear on the edges and are far away from the content in the document.

f)        There ought not be any folds in the document at the time of checking. The scanners with roller feed, it must be made sure that are no folds in the image as a result of the activity of the rollers.

g)      The content present in the document ought not be skewed in any direction.

h)      There ought not be any dim patches either in the source document or in the image.

i)         During the facsimile transmission, the letters ought not be elongated or compressed.

j)         If a document is stapled or bound together before examining, each page must be separately taken and afterward fed into the scanner sequentially in pages.

In case if the submitter furnishes the supporting documents into pdf utilizing either ii. (an) or ii(b), the individual needs to preview the document to ensure that the document is clear and legible. To ensure that the document is accurate and legible and of  great quality, the submitter uses programmed image quality assessment devices.

The submitter needs to digitally sign the PDF document utilizing the DSC registered on ICEGATE. During this process, the submitter acknowledges that the document is legible and authentic. Once the content and the context of the supporting document is noted, the submitter needs to save the file with a unique name in an area that is readily accessed. The submitter needs to connect this data to his electronic system of records (RES package), that is used to prepare the electronic files for accommodation to ICEGATE.

Step 2: Login to the ICEGATE Portal

An individual needs to register on the ICEGATE utilizing an DSC to transfer supporting documents in the e-format.

Step 3: Click on eSANCHIT

Once that is done, the submitter needs to tap on the eSANCHIT link in the entryway. This connection directs the submitter to a web page where the documents have to be uploaded.

Without Logging in, you will not be allowed to access eSANCHIT.

Step 4: Click on Upload Document

The individual needs to tap the 'Transfer Document' choice. The user can transfer a limit of 5 documents. If the documents don't meet the restriction on document size and type, the system shows comments immediately against every file specifying the exact error.

Step 5: Click Validate Document Button

The user needs to tap the 'Validate button to validate the DSC against each document. The user needs to verify the file that has DSC on it by tapping the 'validate' button on the screen.

Step 6: Select Document Type

The user utilizing the drop-down needs to select the select the document type that must be uploaded. The document must be in pdf and must be carefully signed by the same user who has logged in. Once the documents are uploaded, the system prompts the user to select the document type from the drop-down list. This rundown is displayed in ICEGATE as a section of the 'Single Window Code-map Directory'.

Step 7: Click Submit Document

The submitter needs to click submit document option to submit up to 5 documents. If the documents don't meet the restriction on document size and type, the system shows comments in a split second against every file specifying the exact error. If the file transfer is successful, the system generates a unique number called IRN that will be displayed on the web-page and is additionally transmitted to the user as a structured message from ICEGATE. The submitter incorporates the information including the file name and the unique number in the system of records. ICEGATE user can view the documents that are uploaded by them.

Step 8: Click OK

The user needs to tap the OK button to acknowledge the disclaimer.