Advantages of QR Code-Based Ticketing Systems for Event Check-In

Event management is a huge industry and still growing at a fast pace. Whether concerts, fairs, charity galas, exhibitions, or fashion shows, every event hinges on ensuring a comfortable guest experience. 

Here’s where technology comes into the picture, specifically QR codes for event check-ins. 

QR code readers are a relatively new and exciting tool in the event industry. But their use is proliferating. Why, you may ask? Because it makes things considerably easier for event managers and streamlines the check-in process, making it quicker and easier.

This blog post will explore the advantages of using QR code readers for event check-ins. Let’s dive in!

What is a QR Code Check-In? 

QR code check-in is a digital way to check in guests by using a QR code reader to scan ticket QR codes. It enables event organizers to verify the identity of the attendees. All guests get a unique QR code on their ticket, and event organizers have to scan it at the venue via their smartphones. Scanning the QR code on the ticket eliminates the need to manually check-in guests, which can be lengthy and prone to errors. 

What Benefits Can You Derive By Using QR Codes for Event Check-In? 

Here are some of the advantages of using a QR code reader to check-in attendees.

Faster Entry

Picture this: you’ve positioned an employee at the check-in entrance, and they’re struggling to quickly check in guests because manually looking for the guest’s name on a sheet is time-taking. Meanwhile, the queue grows longer, and the guests seem more annoyed by the minute. 

That’s why QR code check-ins are a fast and convenient way to let guests in. By using a QR code reader to scan a ticket’s QR code, you just need one quick scan to grant entry to attendees. 

Environment Friendly 

Unfortunately, our planet's resources are depleting. To prevent that, everyone must do their part. Using digital QR codes to check in guests is an excellent way to give your guests a top-notch experience without impacting the environment. 

Digital QR codes for event entry eliminate using paper to check in guests. This way, your guests won’t have to carry printed tickets, and the organizer wouldn’t need to run around with a sheet of paper filled with guest names. 

Moreover, scanning ticket QR codes helps save up on stationery expenses. This way, you remain green while providing stellar guest experiences. 

Negligible Chances of Losing Ticket 

Isn’t it a bummer when guests end up losing their tickets? It leads to annoyance on their part, while you have to go the extra mile to verify if they had purchased the ticket. But by using QR code readers to scan digital tickets, you eliminate the risk of attendees losing their tickets. 

Digital tickets are not easily lost; even if they are, they can be easily retrieved by verifying the mobile number or through an OTP. So, your guests don’t need to be afraid that they’ll be denied entry because of a lost ticket. 

Security 

Manual check-ins are prone to lapses in judgment and errors. For example, a person might produce a forged ticket, and the event coordinators might not be able to recognize the same. Also, this may lead to the presence of unpleasant elements at your event, thus ruining the experience for everyone. 

If organizers scan the ticket QR code for check-in, they can enhance the security of their conferences and events. As QR codes are unique for every attendee, they can’t be duplicated, so you can stop any potential miscreants and avoid fraudulent activities right at the gate. 

Painless Tracking 

Another way QR code readers help enhance check is by enabling organizers to track guests at the event. If organizers can ticket QR codes, they can easily keep track of the attendee count. By doing so, organizers can get a complete overview of their guest’s attendance. 

If you want to, you can use advanced tracking analytics to analyze the footfall at multiple events and compare the success of different events. Further, dynamic QR codes can be used to track analytics about the number of scans, location, time, period of high activity, and more. 

Additional Benefits of Using QR Codes At Events

Data Collection 

An event manager’s work doesn’t end after the event. In fact, post-event activities are crucial for organizers to assess their event's success. Organizations can collect all the necessary event data by scanning tickets via QR codes. Users can access event attendance, ticket count, no-shows, and more information.

Multipurpose Use 

QR code readers are not only beneficial during check-ins. Event managers can use it at multiple touchpoints of the event lifecycle. For example, organizers can use QR codes to register, sign up, fill out forms, share feedback, and more. This helps organizers streamline the entire event management process. 

Conclusion 

Using a QR code reader to check in guests is undoubtedly the future of event management. Not only does it ensure a hassle-free event, but it also speeds up the check-in process and helps clear the footfall at the event’s entrance. 

Since everyone uses smartphones, using QR codes becomes a simple, convenient process and grants guests access in a matter of seconds. It should be a go-to tool for event managers to ensure a seamless check-in and better management.