Documents Accepted as Proof of Address and Date of Birth for Passport

Applying for a passport in India requires a set of official documents that validate your identity, address, and date of birth. Ensuring that you provide the correct documents can significantly speed up your passport application process and reduce chances of rejection or delays. Below is a comprehensive and detailed guide on the list of documents accepted as proof of address and proof of date of birth for passport applications.

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✅ List of Documents Accepted as Proof of Address

Your proof of address (POA) is essential for establishing your current residential location. The Passport Seva Kendra (PSK) accepts the following documents as valid proof:

1. Aadhaar Card / e-Aadhaar

The Aadhaar card is one of the most widely accepted documents for POA. Ensure the address is current and matches the one you’re using in the application.

2. Electricity Bill (Last 12 Months)

Electricity bills must clearly mention the applicant’s name and address. Acceptable only if the bill is in the name of the applicant or their immediate family residing at the same address.

3. Water Bill / Telephone (Landline or Postpaid Mobile Bill)

These bills must be recent (within the last 12 months). Prepaid mobile bills are not accepted.

4. Voter ID Card

Issued by the Election Commission of India, this card must have the current residential address and be valid.

5. Income Tax Assessment Order

An IT Assessment Order bearing the applicant's address is acceptable as long as it is recent.

6. Bank Statement / Passbook of Running Account

Must be from a scheduled bank with clear visibility of the applicant’s name and address. The passbook should be updated and preferably stamped.

7. Rent Agreement Registered with Government

Private notarized rent agreements are not acceptable. It must be registered with the local municipal authority or Sub-Registrar.

8. LPG Connection Receipt / Gas Connection Book

Bills or booklets from government-recognized gas agencies such as Indane, Bharat Gas, or HP Gas are accepted.

9. Employer Certificate on Company Letterhead

Only for applicants working in reputed private companies or PSUs. The certificate must be original and signed by authorized HR personnel.

10. Spouse’s Passport (for Married Applicants)

If living at the same address and the spouse’s passport has the same address, it can be used as a POA.

11. Government-issued Pension Documents

For retired government officials, a pension document with the address is considered valid.

12. Proof of Address Issued by a Gazetted Officer (in case of special circumstances)

This may be considered under exceptional cases, subject to verification.

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? List of Documents Accepted as Proof of Date of Birth

According to the Passport Rules of India, the applicant must provide valid documentary proof for date of birth (DOB). Here are the acceptable documents:

1. Birth Certificate Issued by Municipal Authority

A Birth Certificate from the municipal authority or a prescribed authority is the most preferred document. It must be in English or translated and attested if issued in regional language.

2. Transfer Certificate / School Leaving Certificate

Issued by the last attended recognized educational institution. It must mention the applicant's full name and date of birth.

3. PAN Card Issued by the Income Tax Department

While primarily a tax document, the PAN card is accepted if it includes the date of birth.

4. Matriculation or Class 10 Certificate

This is a commonly accepted document as it is issued by recognized educational boards and includes the date of birth.

5. Aadhar Card / e-Aadhaar

Accepted only if the date of birth is mentioned and verified. It must match the other supporting documents.

6. Driving License Issued by RTO

Accepted as long as it clearly displays the date of birth and is currently valid.

7. Passport of Parents (for Minors)

For minor applicants, either parent’s passport bearing the child’s name and date of birth may be used.

8. Insurance Policy Document

Certain life insurance policies from LIC or IRDAI-registered insurers which display DOB are acceptable.

9. Government-issued Service Book (for Government Employees)

The service book must be duly attested by the relevant department head.

10. Declaration by Head of Orphanage / Child Care Home (for Orphans)

Applicable only in special scenarios where no other document is available. It must be on official letterhead with the applicant’s details and date of birth.

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? Important Tips for Submitting Documents

• All documents must be original and accompanied by self-attested photocopies.

• Ensure your name and details are consistent across all documents.

• In case of discrepancies, a gazette notification for name or date of birth correction might be required.

• Keep multiple copies ready and carry additional ID for safety.

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? Documents for Minor Passport Applicants

For minors (below 18 years), the following documentations are required in addition to the standard proofs:

• Annexure "D" – A declaration affirming parental consent.

• Birth Certificate

• Copy of parents' passports (if available)

• School ID card (optional but useful)

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? Documents Required for Tatkal Passport

Under the Tatkal scheme, faster processing is available, but the documentation is slightly more stringent. Applicants need:

• Standard POA and DOB documents

• Verification certificate (Annexure "F")

• Proof of urgency (in some cases)

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? FAQs About Proof of Address and Date of Birth Documents

Can I submit digital copies of Aadhaar or PAN?

Yes, digitally signed e-Aadhaar or e-PAN from official portals are acceptable if printed clearly.

What if my address has recently changed?

You must update your address in Aadhaar or provide a registered rent agreement or utility bill for the new address.

Is a notarized affidavit acceptable for DOB?

No, affidavits alone are not accepted as standalone documents for DOB or POA.

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? Final Words

Submitting correct and updated proof of address and date of birth documents is crucial for a smooth passport application process. Always cross-check the latest document requirements on the Passport Seva website or consult authorized agents to avoid rejections or delays.

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