6 Reasons to switch to a Payroll Software

by Vicky Kumar Digital Marketing Expert

Payroll is extremely important for every business, irrespective of its size.  Using a payroll system to manage payroll leads to many advantages for the business. Payroll Software makes life easy for the HR department and employees. It reduces the overall labor cost and timing involved in the calculation of daily working hours of employees in order to pay them. A robust payroll system allows less manual errors and gives precise and updated information.

Eliminate Errors

Manual Intervention and Manual errors, these two terms go hand in hand. It is almost impossible to achieve 100% error-free calculation when it comes to calculating wages for hundreds for employees. On the other hand, technology can cut out the errors by eliminating manual intervention and calculate accurate payments. Old school methods of marking entries on the registers can turn out to be a nightmare for the employees and the management because the chances of missing out on shifts or misplacing the records are quite high.

Calculation of taxes, staff scheduling, salary disbursements, attendance and leave management are some of the key issues that keep on haunting the HR and management. Any mistakes can lead to big trouble. Not only monetary losses, but it can also cause damage to the company’s goodwill and reputation. Payroll errors can lead to a  decrease in employee morale which further leads to staff leaving. Therefore, curbing this bud in seeds is a good idea rather than facing the consequences later.

Employee Self Service Portal

The self-service portal provides many benefits to the employees as well as the management. The employees can check their salary and leave records and notify the HR about any discrepancies before the salary disbursement. This helps in boosting the morale of employees and leaves the employee feeling confident about the company. The self-service portal also saves time and is easy to use and understand. HR Payroll Software empowers employees and management for the smooth functioning of the payroll. 

Time Management

Free Payroll Software can be used for calculating salary, leaves, attendance, taxes etc and eliminate the time spent on analyzing the email and leave applications. Especially, for a smaller business, it is crucial to use the time in the best possible and productive way that can increase the revenues generated at the end of the year. No company would want, their employees to spend most of the time in calculating payroll. Rather they can utilize the time for more productive manner.

Moreover, digital calculation of payroll also helps in calculating various taxes and deductions such as EPF, ESIC. PF, etc. Platforms like online payroll have totally eliminated the existence of spreadsheets. Instead, employee schedules, time and attendance, salaries etc. are all one click away. Salaries can be calculated within a few clicks and dispersed on a single click. Collaborating with banks, make it, even more, simpler and the employee can receive their salaries on time. Start using software for payroll management and forget about the countless extra hours that go wasted in payroll calculations. 


Most of the payroll management systems are user-friendly and flexible to use. You can customize the software as per your business’s needs. Easy customization options will simplify your business working and you can assure accurate payroll weekly, hourly, monthly or bimonthly depending on your company policies. You can easily make add-ons to the software like different benefits, schemes, deductions, bonuses, compensations etc. everything can be tailored. Ensure that you choose the payroll management software that eases out your burden of payroll. Make sure it is affordable and has all the features that are required for the smooth functioning of your business.

Speed-up your working

Do you wish to streamline your way of working? From applying for leaves to requesting department changes, the employees will no longer need to make a call to their reporting persons. All communication can be made through the portal. This not only speeds up the process but also provides documentation for future references. Birthday, anniversary reminders and prompts make it easy for the HR department to send personalized wishes to the employees. These small gestures build a strong relationship between the employers and the employees. 

Mobile Apps

In a fast-moving digital world, where there is a mobile app for even the smaller things, not having a payroll app for your employees leaves a negative impact on your company. You can attract and retain the best employees by offering modern and flexible mobile app services to them. Choose payroll management software that aids you with the mobile app to make it simpler for you. 


With businesses mushrooming in the markets, having a payroll software will lead to organizational success. Investing in payroll management software will keep your employees happy while allowing smooth business operations for your business growth. 

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About Vicky Kumar Professional   Digital Marketing Expert

779 connections, 32 recommendations, 3,459 honor points.
Joined APSense since, November 21st, 2018, From new delhi, India.

Created on Aug 30th 2019 01:00. Viewed 389 times.


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