4 Ways To Enhance Your QuickBooks Desktop Experience

QuickBooks is one of the most called for software when it comes to accounting and financial management. It is feature-drenched, reliable, and has an interactive yet simple user interface. It is the software of choice, across every line and size of businesses, it holds up well to all the expectations and unique accounting requirements. While QuickBooks Desktop version is incredible and has a simple user interface as it is, QuickBooks hosting on the cloud, takes it to an even better level, helping you work faster.

Let us now look at some tips to help make your QuickBooks experience better, productive, and time-efficient.

Cloud Computing is all the rage in all the industries, including finance and accounting. It helps to amplify the functions of popular desktop software such as QuickBooks. When you host QuickBooks on the cloud, you need not worry about being present at the office all the time to work on it. You have the ease to access the software from any device with an active internet connection, without having to jeopardize the security of your information. All the versions of QuickBooks, be it Pro, Premier, or Enterprise, are readily hosted on the cloud. When you decide to host your software on the cloud, your hassle regarding the update and maintenance of the software is put to the bay, as it is taken care of by the hosting provider. You can also collaborate with your team on a real-time basis and save on the costs incurred by you for creating an infrastructure that’s needed to run the desktop version of QuickBooks.

QuickBooks has things sorted, with the easy to use functionalities and quite a few built-in forms. Intuit, the developer of QuickBooks, has little easter eggs for you in the form of keyboard shortcuts to make your work on QuickBooks faster and a whole lot better. 

Keyboard shortcuts on QuickBooks help execute a task faster. Using a mouse, it overall takes more time to navigate through the screen, and let's not forget those accidental cursor clicks we all make, chances are that it can restrain your progress a bit, because of time you require to search for an option.

Using keyboard shortcuts makes everything more efficient and accurate. Some useful ones are:

Ctrl + R – To Use Register

Ctrl + I –  To Create Invoice

Ctrl + J – To Open customer center

There are a lot more shortcuts that can be opted for via the keyboard. 

 

The fact that your data is the single most valuable factor of your organization, can not be stressed upon enough. The recent surge in cyberattacks has put your data in an even more compromised position. So much so, that there have been recent statements, that in view of insufficient data protection measures, even the government agencies are at a threat of data breach. Practices like data encryption, stronger access control, and periodic scheduled backup should be put into implementation. You might wonder what data encryption is? It is a process of converting data into a different form known as “ciphertext”, this refrains your data from being highlighted and falling vulnerable to the hands of breachers and hackers. It is also very important to be vigilant about the fact that who has access to the data and systems of your organization. There should be all-time monitoring onto data access personnel. Steps like creating a strong password, include biometrics, and multi-factor authentication systems. Having regular backup scheduled is absolutely inevitable. 

 

We are all in agreement that QuickBooks is one of the most functional and practical accounting software available for businesses, but you enhance your QuickBooks experience even more by integrating a few add-on apps each suited for a particular task in your business.  Apps like bill, fishbowl, adobe, smart vault really help ameliorate the entire accounting chore. These add-ons and apps can integrate easily to get your work done according to your business need. It also eases and regulates data sharing between the different apps, which reduces the chances of errors that might have occurred in manual data entry and of course, its a huge time saver for your accounting staff.

QuickBooks Desktop in itself is an infallible piece of work when it comes to accounting software, but as we move forward, workload keeps on increasing incessantly, and more often than not we find ourselves in situations where we are looking for further shortcuts and ways to work even faster than we already are. We are always on the run to increase productivity with unmatched efficiency, to stay ahead in the game. Practices like cloud hosting the desktop version of your favorite software, or adding on other applications to help accelerate the productivity time of the said software are all a part of this marathon. The shortcuts we use, come in handy in day-to-day operations, by helping in saving time in finding options on a software’s UI. Your data sits securely with the cloud if you have made sure to have applied all the preventive measures and ensured authorized access only. With the proper coordinated implementation of all the tips and tricks discussed above, we are sure that you will be able to make the most out of  QuickBooks desktop version and be positively productive at work.

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