4 Reasons Why Identity Verification Should Be the Genesis in the Hiring Process

Recruitment is a key component of any company's internal management processes. Finding and retaining talent is essential but so too is an efficient mechanism for replacing and augmenting it. On the vast majority of occasions when you are looking to hire new staff, whether permanent or temporary, you will be dealing with strangers about whom you know nothing other than what their CVs and applications reveal, what they tell you about themselves in the interview and the recommendations of their references.

But who are they? They are who they say they are, aren't they? Not necessarily.

Applicants may have all kinds of reasons for claiming an identity that is partially or wholly untrue or for airbrushing inconvenient episodes from the account of their professional or personal life and those reasons may not always be sinister. But as an employer, you have not only a duty to yourself but also legal responsibilities to verify the identity of your employees. Recruitment database software in the UK now offers tools to help remove obstacles to verification. Here are just four good reasons to take this seriously.

Recruitment Database Software in the UK and your legal obligations

1. Let's look first at the main external pressure on employers: the obligation to check a potential employee's right to work here. Before the UK's withdrawal from the EU, every EU citizen had the automatic right to work here and an EU passport or national identity card was sufficient proof, but that is no longer the case. An immigration system is now in place that aims to give equal weight to applications from all nationalities. Any company wishing to employ a foreign national requires a sponsor licence issued by the Home Office.

Other requirements usually apply including skill levels and salary. But simply possessing a licence does not relieve you of the burden imposed by law to carry out thorough checks on the identity and therefore rights of any individual. Any attempts you make to confirm their right to work will be ineffective if the document is used to verify their identity is a forgery or in any way inaccurate.

2. Companies that supply recruitment database software in the UK are now building sophisticated programs to help tackle these challenges. The Immigration Act makes an employer liable for substantial fines if they do not operate a reliable and auditable process for checking. This is important because the extent of your efforts to comply can form the basis of a statutory defence should one or more of your employees prove not to have the rights they claim.

Applying Recruitment Database Software in the UK jobs market

3. Identity issues do not apply solely to foreign workers. Plenty of UK citizens may have reasons to falsify their personal history or circumstances, perhaps to conceal a criminal record, or previous workplace indiscretions, or to inflate their qualifications. Making it clear at the very start of the recruitment process that your company takes identity verification extremely seriously is a highly effective way of deterring applications from individuals who seek to circumvent such concerns. If they know they will face rigorous screening from the start, they are more likely to look elsewhere for an employer with less stringent procedures, which saves you a lot of trouble.

4. Some individuals may pursue vacancies with the intention of committing fraud or theft. If they are technically skilled then they are likely to find ways to siphon money or assets away from the company without detection for at least long enough to make a substantial sum. Once they are inside your organisation and familiar with your security measures, they may be able to neutralise them. It is far safer to have a regime in place for thorough verification of the identity of every employee to minimise the chances of a rogue operator getting access to valuable data.

In an enterprise where delegation is the norm, you may not always have a direct say in who is offered employment. An identity verification system prevents poor delegated hiring decisions because it applies in all recruitment situations. As in all the cases we've considered, the protection of your business is the overriding concern.

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Created on Sep 16th 2021 23:44. Viewed 202 times.

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