3 Common Problems that may occur in Shared Office Spaces

by Larry Williams Marketing Executive

Although shared office spaces are great, sometimes scheduling them can become troublesome for team members. The first essential step to successfully managing shared office spaces is identifying common and possible problems. These problems might be unnoticeable at first but will probably turn into more considerable trouble in the long run.

No Control in Own Space

Shared office spaces can have about two to three occupants each day, depending on their shift assignments. This setup makes users feel they do not have enough control of the space; other users might leave it in an uncomfortable condition for the next user. How do you, as the facility manager prevent this problem? You will need an appropriate office reservation system to manage desk reservations.

The DeskFlex office booking software ensures all users have control over their chosen space. It helps businesses create an office layout that would cater to all the employees' needs through its customized 3D floor maps. Users can choose their spot through the office desk reservation software to ensure free movement and comfortable space. It also helps arrange sanitation scheduling after each reservation to prevent contamination of frequently touched surfaces.

Possible Workspace Distractions

Even though office distractions are inevitable, a shared office space distraction may be more bothersome than the traditional fixed-space office setup. The DeskFlex office reservation system helps in keeping your teams from these worries. Through the office booking software, users can choose a workspace to help them focus on their tasks. They can opt to stay in places with fewer distractions, where they can work around people who will help them with their productivity. Since shared office spaces do not have the same users every day, they are unsure of whom they will be around with on the actual shift. DeskFlex office desk reservation software allows users to choose their desks in the office and select their teams for the day, especially on collaboration projects.

Disrupted Time Schedule

One of the many difficulties in a shared space is a disrupted schedule. In some cases, it happens with previous users having many pending tasks and extends a few minutes in the area, making the next user wait a little longer. DeskFlex office desk reservation software prevents this instance with its desk on hold feature that disallows desk reservations within 24 hours from each other.

The office booking software gives a 15-minute waiting time for the user to check-in and cancels the reservation if unattended to make the space available for others. Knowing this, users will be mindful of checking in and out on time, mostly if the area is most preferred or highly demanded.

These are just a few concerns that may occur in managing shared office spaces and how the DeskFlex office reservation system can prevent these conflicts from happening.