What you should know about email issues in QuickBooks

by Ashley Green Your search ends here for Accounting and Bookkeepi

When you use QuickBooks for day-to-day business purposes including working over it to sending details of the work to other computers communicating via emails, you want your QuickBooks suite remain in the possible state. As a software or even considering the slightest most mistake of it, email issues in QuickBooks is a subject of critique. The reader may ask why email issues are significant here, the answer for that will be QuickBooks generates a lot of forms, statements, invoices which are absolutely necessary and integral part of doing businesses. However, saving the above reports in PDF file and printing, not only is a time inducing process but also cost inducing. The email function will allow you send reports within seconds.

Email issues in QuickBooks!

When it comes to the list of errors that stems out of the email function, the number is many to put as a reference. It will show errors in the likes of email not working in QuickBooks Desktop, email password not working in QuickBooks, Yahoo email not working in QuickBooks, QuickBooks email not working with Outlook, invoices not sending in QuickBooks online etc. The readers know very well that QuickBooks’ email function is Webmail where it is usually tied up with Microsoft Outlook. Hence, it is required for the users to pay regular service upgradation.

QuickBooks email function

Those who want to reassure themselves with the function to deal with email issues in QuickBooks, they may note down the correct steps below:

Go to QuickBooks Edit menu and select Preferences.
Select Send Forms.
Select Web Mail and Add.
Fill out the Add Email Info and select OK.
Select OK to save your changes.

Factors that play a role in the errors of email function

A quality upgradation of QuickBooks and its auxiliary software should keep the errors at bay. Even so, those factors which play the role are mentioned here Outlook installation is corrupted, QuickBooks installation is corrupted, corrupted MAPI32.dll file, due to improper email setting, an administrator QuickBooks running, the email preferences are set incorrectly, the domain admin has been blocked.

Symptoms before the occurrence of email issues in QuickBooks

If you have faced the email issues before then you might be familiar with the symptoms that occur beforehand. For the beginners they are cited below

QuickBooks won’t start
The system will shut down on its own
The screen will freeze
QuickBooks will stop responding to inputs

What OS firewall determines?

The user needs to check if the OS firewall is blocking QuickBooks Webmail. Firewall can play a role for email issues in QuickBooks. Now check the firewall settings here:

Click Windows + R to launch Run
To open control panel, enter management and press OK
Press system & security
Press Windows Defender Firewall
Enable an application via the Windows Defender Firewall

Network connection failure

Occasionally, QuickBooks may find itself unable to send email due to network connection failure. The associated reasons for this are

Incorrect email server configurations
If more than one Windows that are running QuickBooks then you encounter this error
Internet connection is poor
Internet Explorer settings are not done correctly

QuickBooks email not syncing with Outlook

As we have discussed above how QuickBooks email is tied to Outlook, we now know the importance of it. When any email issues in QuickBooks appear out of this, you may seek help in the following ways

Edit your admin privileges
Edit your email preferences in QuickBooks
Check your Internet Explorer email preferences
Repair your MAPI32.dll
Install QuickBooks again

How to send email from QuickBooks using Gmail

If you want to send email from QuickBooks using Gmail, you must configure QB and Gmail. Consider the following steps:

Turn on 2-step verification for your Google account.
In QuickBooks, select Edit and then opt for Preferences.
Select Send Forms.
Select Web Mail and Add.
Select Gmail as the email provider from the drop-down menu and enter your email address from step 1.
Continue with Use enhanced security selected and select OK.

Your Gmail sign-in page will appear. Sign in and allow Intuit to have access.

Yahoo email not working in QuickBooks

Unlike Gmail, Yahoo email not working in QuickBooks is a bit different to execute. Yahoo uses two-step verification process. Like this:

Navigate to the Yahoo account security page.
Now, turn on the two-step verification and permit the apps that use less secure sign in features.

Finally, return to QuickBooks and email yourself a test transaction.

QuickBooks online email not working/QuickBooks delivery issue

This issue might occur if you have email issues in QuickBooks. To troubleshoot this, users can attempt anyone of these solutions:

Reset your email address
Clear and re-enter your email address
Configure server to accept QuickBooks Online mail server host names and IP addresses

Invoices not sending in QuickBooks online

Our users might face another troubling error message which is invoices not sending in QuickBooks online. For this, users have to set email settings correctly. Check now

Click the Gear icon on the top menu
Under Your Company, select Account and Settings
In the Contact info section, tap Email.
Clear the Company email field and enter the desired address, even if it appears correct as is (Do not to use any extra characters or spaces before, within, or after the address you enter).
Press Save and then Done.

Afterword

In this paragraph, we can conclude that email issues in QuickBooks is not a serious matter. At best, these issues can hinder your daily tasks. Adding to that, this email facility is necessary to be in its best state as various files would be communicated with this function only. So, user’s usage will determine its degree of seriousness.

Summary:

this article explicates on why email issues occur in QuickBooks. There are FAQs that have been answered, demonstrated.