What is the Purpose of an Acknowledgement Letter?

An acknowledgement letter is a common formal letter in the corporate world. It is also known as a letter of receipt. As the name suggests we are acknowledging the receiving of any goods/product or any document. We also have an acknowledgement letter for the resume, that lets the other person know that one has received the resume of the applicant. We have the acknowledgement letter of the resignation letter, which confirms that the company has received the resignation letter of an employee. An acknowledgement letter is also prepared to confirm the meeting or a phone call. 

In simple words, the acknowledgement letter is a way of “confirming” an action or plan, which leads to future action. This is a formal way of communication and is done to obviate any miscommunication that might happen in such relationships. 

Are you worried about how to write an acknowledgement letter?

Don’t have to worry now, just follow these steps:-

1. Letterhead: - If the acknowledgement letter is to be sent at the personal level, then you don’t need to mention it. But if it is prepared on behalf of the company then letterhead is a must. Mention the name and address of the company. Mention recipient and don’t forget to mention the date of sending the letter.

2. Salutation:- It is important, mention the person’s name with “Dear XYZ” format and then you can start your main body 

3. Body: - mention the material you have received whether it is a product, resignation letter, resume or any other document. If you will add the date of receiving it, it would be better and will make the letter clearer. Mention your future actions as well which can be the signing of the documents, or it could be proceeding with further application or any other future action particular to you. 

4. Closing: - Don’t Forget to close your acknowledgement letter, because if you leave it then it is regarded as incomplete. You can close your letter stating whom to contact in case of any query and whether the company will contact them again or any other action that the company plans to take.

5. Signature:- closing sentence is followed by “sincerely” or “Respectfully yours”. Put your name and signature at the end. 

With these simple 5 steps, your acknowledgement letter is good to go. Keep in mind not to delay the acknowledgement letter, as it is always better to send it when you have received the material. Delaying it leads to more confusion that you would not like to have in the business

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Created on Dec 24th 2020 03:03. Viewed 237 times.

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