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The Benefits Of Having Apps In All Your Meetings
by Cloud VOTE CloudVOTEThe digital age has brought our world closer together, and you are not required to meet your team in person to get work done. Meetings can be conducted from thousands of miles away, cross time zones and with people in hundreds of different languages. The apps you bring into meetings will help you take notes, call in people who need to participate in your meetings and pass on information to interested parties. This article explores a few ways that apps will change your meetings for the better.
#1: You May Invite Anyone
Apps on phones and tablets allow you to invite anyone you like to your meetings, and your invitees need not be physically present for the meetings. The speakerphone option on a smartphone is far more powerful than the conference phone in your office, and you can communicate easily with everyone in the meeting over the phone. Video call apps provide the same service, and you may turn on the speakerphone option just the same.
Applications on today's electronic devices will send reminder alerts to everyone who must attend your meetings, and you will have everyone arrive to your meetings on-time. You may set a timer to help your special invitees get on with their business as soon as possible, and you can use the communication applications on your phone to contact people who must provide extra information for your meetings.
#2: Recording Meetings
Recording the minutes or information in a meeting can be a tough process, and the process in your office who are tasked with finding data for your business can use recording equipment on their mobile devices. Record your meeting to share information with others, or use the meeting video as a demonstration in your next presentation. Recording everything that happened in a meeting is simple, and you may save the video files for future use.
#3: Cloud Storage
Setting up a cloud storage account for your team will help you share documents with everyone on your team without using email. Give a password to everyone on the team, and you may share documents back and forth with ease. More than one person on your team can edit a document before the meeting takes place, and everyone on your team can read the same document at the same time. Collaborative editing can occur in the cloud, and you may share the documents from the cloud quickly.
The cloud can be taken a step further to assist everyone on your team with new information that comes in during the meeting. Place new documents in the cloud during your meeting, and your whole team can see the documents without a problem. Passing out papers or standing by the copier takes too much time, and your team will get the information they need without being present.
Using mobile applications during meetings will help you improve communication during each meeting, and you can bring in anyone you want. Make international calls from a special app for your overseas team members, and use a cloud server to keep everyone in the loop. Speaker technology helps everyone on the phone participate in the meeting, and you can share documents instantly at your meeting. Introduce apps into your meetings to ensure that you are making the most of the time you have together.
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