Task of Event Management in Kolkata

by Koushik Mondal Web Developer

The term management can be well associated with a plan or strategy for successful completion of the task with a unified team effort. Of course, there is a manger or a supervisor who has the leadership quality and thus he distributes the whole task into different departments for the smooth running of the event. The main job of the event management firm is to organize an event or a program at the specific venue. Of course the venue is only finalized with the consent of the client and the manager can only give suggestions regarding the place. But it is important to provide complete information regarding the event as to what kind of a function is it, when it is to be organized, how many guests and invitees will attend the event and the location of the function. As such events can be placed into wide range of categories such as festivals to team building sessions, rock concerts to training sessions. The four most vital elements needed to make an occasion into a grand successful event includes a proper and systematic planning, consultation with other professional groups such as light and sound, a well focused research and a sheer coordination amongst the team members. The other kinds of mega events which are most commonly organized include conferences, gals, weddings, summer camps, day camps, sporting events, business events, meetings and university events.

The well experienced and energetic manager of a firm has to commence the task of Event Management in Kolkata by reservation or booking the venue of the event. If it is a business conference, they have to book a conference hall in some luxurious hotel according to the instructions of the client. If it is a family function such a wedding then a banquet hall or some ground needs to be reserved. Thereafter, they also have to focus their attention towards the arrangement of catering services for food and drink. Any social function is literally considered to be incomplete if there is no entertainment for the guests. If the client is willing to call some celebrity they need to contact him or her and request him to be there on time. At times they also need to arrange for their pickup and drop. If it is a fashion show or some event associated with glamour industry, then they need to be very careful while organizing the lightings on the stage and also the audiovisual needs such as the sound system. They have to also arrange for the accommodation of the guest in the hotels. Furthermore, they help in soliciting sponsorships so as to cover the total expenditure of the event. A professional event manager will carry out tasks flawlessly in an organized, disciplined way.

With the passage of time and the advent of advanced and newer technologies, the event management companies are getting influenced by it. They are not hesitating in making full use of it. There is no denial to the fact that it has helped the planners in many ways such as they can keep the track of several details involved to carry out a successful event. There is even event-planning software allowing for the online registrations and sponsorship donation forms.

Author Bio:
The author of this article is a senior and well experienced event manager at an Event Management in Kolkata; and has the experience of organizing various events.