How to Sign Off Emails Effectively?

by Shalini Laxmish Digital Marketing Executive

How to sign off emails without looking like a spammer is a dilemma that most of us face day in, day out. Whether it may be subscription emails or even thank you emails, as the frequency of our emails increases, so does the number of email-related problems. From the dreaded email etiquette inbox to the never-ending newsletters, people just have too much stuff and it's impossible to keep track of everything. So how to sign off emails without looking like a spammer?

When I signed off an email recently, I immediately noticed something strange about the sender's address. It was a complete mystery to me because it was from an email account I didn't recognize. But as I scrolled through the many incoming and outgoing messages in my inbox, I could see that this particular email had one distinct pattern: the sender's name was not included in the subject line. How to sign off email without appearing as a spammer: The sender's full name should be included in the subject line or, at the very least, the first or last name of the sender should be in the subject line. The fact will set you free of endless emails from telemarketers: Most people are phenomenally skilled at picking up non-specific cues from a message and accurately distinguishing between friend and foe.

Email etiquette gurus will tell you to use the recipient's full name in your business emails. How to sign off business emails without looking like a spammer: Letting a relative or business partner know you've signed off an email is the same as telling them you're deleting it. This will make them feel listened to and more likely to want to connect with you in the future. If they want to get in touch with you, it's a good idea to let them know you've done so in a way that doesn't make them feel pressured.

What should you do when it comes to signing off emails in the first time of a new project? Be sure to include your name, and your company's name. For example, if your new client is Gmail, you would send them to your Gmail address. It's also important to thank them for their time in reading the materials, and to express gratitude for the help they gave to your company.

You may also want to sign-off emails in person. A polite way to sign-off is to provide your full name, email address, and phone number, and then sign-off in a polite manner. How to sign off business emails without looking like a spammer: A simple way to sign-off your email is to hit the return key twice, after inserting your full name and email address. This is one of the few ways to sign-off a message from a client without appearing as a spammer.

How to sign off emails in a traditional email client Unlike RSS feeds, there aren't any visual indication that you've sent all the emails in a series, and a user can go back and forth with re-sending the same messages from their inbox. It can be confusing, especially if you use Outlook, and you may wish to customize the experience. An easy way to customize the experience when it comes to signing off traditional emails is to hit the "back" button on your email client without clicking anything else. Then, type "endum" followed by the number of emails you'd like to sign-off in the "To:" field.

How to sign off traditional email signatures Business email signatures are usually used when a client is making an inquiry or commenting on a product. If you're interested in creating your own business email signature, you can insert your full name and email address. Be careful how you insert these details, though. If you don't insert your full name, your business might suffer from mistaken identity - in fact, one of the first things that a prospective client will see when they receive email from your company is whether or not you're real. If you want to make sure that your business is not mistakenly represented, it's best to keep your full name and email address as clear and concise as possible. If you have a middle name or nickname that describes you professionally (if you happen to have more than one) you can also put it here.

How to sign off professional email signatures If you send out multiple newsletters, you'll want to sign-off each one in your business email signature, too. Again, you can do this by hitting the "back" button on your email client without typing anything else. Type "thank you" followed by your name and then the number of your last name, followed again by a colon. This is a convenient way to indicate to the recipient that you've been away from them but they should know that you care about them and that your greetings or remarks were sincere.