Excel Tricks And Shortcuts For Accountants Are Finally Here!!

Accountants, mostly, not aware of the fact that cloud-based accounting software might help them to make bookkeeping tasks easy & fun. But, Excel always helps them to create reports, making dashboards and managing instant transaction activities which are somehow typical to do with Sage Cloud accounting software.

There’s no doubt that Excel & accountants share an exquisite bond and presumably, that’s the main reason behind the popularity & likability of this computer application among accountants & businesses. No matter how digital and innovative cloud-based accounting & bookkeeping applications turns, an accountant always likes to create spreadsheets at the time of modern accounting software’s disposal.

Even the experts of Sage cloud accounting services providers said, “Users of our Sage Hosting likes to manage, monitor, and access data on software but they still find excel more reliable to handle reporting culture.” However, it is also not truly wrong to admit that organization and even accountants prefer to excel for forecasting reports in more organized & structured form.

Maybe some accountants still take excel as an old-school just because they aren’t aware of these shortcuts & tricks. So, instead of emphasizing on the interconnection of accountants and excel, we must tell them (accountants) tricks & shortcuts.

1. Ctrl+Shift+Space – Select Entire Table

Accountants can easily select all the cells containing data at once using Ctrl+Shift+Space and can save time to invest in more work. Using this trio, data enclosed in relevant columns & rows can be selected effortlessly.

However, an accountant can select data within a particular range using the spacebar. To make use of this shortcut, hold Ctrl and Shift together and then press space bar to make the needed selection out of the whole table.

Important: The trio doesn’t work if your selected data is out of range. In order to use this shortcut, at least one of your cell must be within the range.

2. Ctrl+Shift+Direction keys – Select Cells Quickly & Correctly

Have you ever tried to select all the cells within a specified range without making use of a mouse? You must be thinking of, the mouse’s left click & drag idea, right? We’ve even better & efficient trick for you after all accountants need to play with lots of numbers.

Our better & efficient... in short smart trick, includes the combination of Ctrl, Shift, and direction keys. You just need to hold Ctrl & Shift key together and then press direction keys one-by-one to select cells in a particular direction.

3. CTRL + H – Find and Replace

If you want to find and replace a window on the worksheet then, Ctrl+H will be of your use. It is very helpful for accountants who want the same set of data to create a sheet for new clients. In that case, Ctrl + H will copy entire worksheet and make a new worksheet of it.

Some Shortcuts for Quick Navigation in Excel

Most of the times accountants find it difficult to take control over the whole spreadsheet and thus ends with improper reports. From shifting to multiple cells in the same worksheet to shifting entirely to the new worksheet, these shortcuts will help you in all.

• CTRL + HOME – Move to the first cell (A1) of the worksheet

• CTRL + END – Move to the last used cell on the worksheet

• CTRL + Page Up – Switch to the left worksheet

• CTRL + Pg Down – Switch to the right worksheet

Last Quick Tricks For Accountants

• ‘Alt + =’ - Autosum function can be done.

• ‘Ctrl + F1’ -  Ribbon will minimize and you’ll get more space to work.

• ‘F4’ - Toggle cell reference / repeat last action

We hope these instant excel accounting tips will help you to forecast better reports & spreadsheets in the absence of accounting software. Depending on the need of a particular accountant, these shortcuts can also be varied. Let us know if you want us to help you more!