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Online Project Management: Four Types of Project Reports

by Hydra Management Project Resource Managment Software
Online project management software is a powerful tool that companies can use to squeeze more efficiency from their operations and to ensure that projects stay on target. The best project management tools can generate useful reports that help your company’s leadership team quickly and easily learn key facts about where a project stands.

Project management techniques have been formally used in business since the mid-20th century. Project management reports help company leadership by describing planning and resource management associated with any given project. As the digital revolution took place, project management evolved from simple charts and graphs to more elaborate, data-driven representations that give company leaders a more thorough and fact-based assessment of project progress. Online project management tools are the next step, allowing a more flexible and thorough approach to project management as they can collect more data and provide access to company leaders no matter their location.

Four of the most important project reports an online project management tool can generate for company leaders include:

Project status reports – These reports give a general overview of the status of an ongoing project. The report provides sufficient information to ascertain the overall health and progress of a project, but is not bogged down by minutiae. Most status reports let managers know: where the project stands, what the next steps are, what are impediments that may slow down the project, and key project metrics.

Risk register – Online project management programs can provide company leaders with a report identifying risks and detailing the potential negative impact they may have on a project. The risk register should also identify potential strategies to mitigate these problems.

Issue Log – This report will detail what is actively being done to take care of issues that may have arisen with a project. The issue log will describe the issue, as well as give a detailed account of mitigation strategies being planned or that are underway.

Executive summary – This report is a very detailed report providing all the ins and outs of a project and its status. More thorough than the status report, the executive summary will give a thorough look at how the project fits into the overall strategy of a company or organization and the benefits it will provide.

Good project management software can provide a number of benefits to companies that employ this powerful information tool. The software can identify workforce strengths, allowing you to quickly find the right people for various tasks. Your project management software should allow you to see how long it is taking employees to finish tasks, allowing you to add resources or take corrective action where necessary. Because a good online project management tool will allow you to make the best use of your human resources, you’ll be able to improve workflow and finish jobs ahead of schedule, clearing up the pipeline for new projects.

Online project management tools require buy-in by company leadership and the rank-and-file to be effective, but once they’re being used properly, they can provide a powerful tool for leadership to more effectively deploy company resources, creating more opportunity for success.


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