Workflow Management Making Business Process Management Better

by Sandeep Koshish Marketing

Every organization, be it of any industry, relies on a processes. You can easily make out how chaotic would it be working with numerous processes without any planning. For a smoother execution, it is quite significant that you follow a completely organized trend. Every individual process involves a series of activities for completion, which is collectively known as workflow. Hence, workflow management is an important aspect of any business process.

With the advent of technology, workflows are also automated with highly efficient software tools. You can also customize the entire workflow in the newly developed systems. There isn’t any dearth of system that provides you the complete control on deciding what to do when. WFM helps making organization productive by allowing employees to plan their tasks for day in advance. Commonly used tools that help visualizing the number and order of steps in a workflow are flowcharts and process maps. With flowcharts, you can use arrows and geometric signals for defining the if/then relationships. The process maps appear to be somewhat similar, but they also comprise the support information, including the resources that are required at every step in a business process.

What functionality does a WFM offers?

An efficient workflow manager allows companies to efficiently handle their asset management processes and improve control, accountability and overall performance through standardization. Furthermore, it helps reducing costs and maximizing the productivity by automating and centralizing processes and procedures connected to the lifecycles of contract and asset. Not to forget, it also offers a means to workforce for having interaction with end-users and enhances the service levels. To sum up, a workflow manager includes all the significant tasks involved in business process management such as process prioritization, traceability, control and optimization.

Let’s have a brief overview on the benefits that you get with a quality WFM system

WFM system offer following benefits to the enterprises:

Minimize the risks by deploying best practices processes
Improves the license compliance
Gets easily integrated with different IT environments
Increase efficiency, agility and accountability of organization on a whole
Improves service levels
Provides better user satisfaction

It will not be wrong to say that the WFM system matches the work schedules with the workers who can best handle them.

If you are confused whether to implement a WFM system or not, you should consider analyzing the following mentioned loopholes:

Employees are investing ample of time for executing less valuable tasks.
Half of the workforce is swamped by workload and rests are sitting idle.
Irregular availability of the decision makers resulting into bottlenecks in the process.
There is cherry-picking process running among employees that detriment the corporate goals.

It is fact that WFM can’t solve all the problems, but can at-least help breaking them into a sequence of well-defined steps to be accomplished by people assigned with different roles.

RicohDocs Document Management System has smart workflow management and hence, investing in RicohDocs is undoubtedly a worth instead of wasting more than half of working hours in unproductive tasks.